Job Summary
We are seeking an experienced Construction Bookkeeper to manage day-to-day accounting functions within a project-based environment. This role requires a high level of accuracy, consistency, and strict adherence to deadlines. You will be responsible for maintaining organized financial records, executing timely progress billing, and ensuring collections and contract compliance are handled with discipline and follow-through.
The ideal candidate has strong experience with QuickBooks, is confident managing collections, and operates with a structured, process-driven approach to work.
Duties
Accounts Receivable & Collections
- Own accounts receivable, including invoicing, payment application, and account reconciliation
- Execute consistent and timely collections follow-up on past-due accounts
- Monitor aging reports and ensure no outstanding balances go unmanaged
- Maintain accurate records of all collection activity and customer communication
- Resolve discrepancies quickly to avoid delays in payment
Progress Billing & Compliance
- Prepare and submit progress billing (including AIA billing) accurately and on schedule
- Ensure billing aligns with contract terms, project progress, and compliance requirements
- Track and manage retentions, change orders, and contract values with precision
- Maintain documentation to support audit readiness and contract compliance
- Meet all billing deadlines without exception
Job Costing & Financial Tracking
- Maintain accurate job cost entries and project-level financial tracking
- Ensure all costs are properly coded and aligned with project budgets
- Support internal reporting with reliable and well-organized financial data
General Bookkeeping
- Perform bank and credit card reconciliations on a consistent schedule
- Maintain clean and accurate records within QuickBooks
- Support accounts payable processes in coordination with purchasing
- Assist with month-end close, ensuring deadlines are met and data is accurate
Qualifications
- 3–6+ years of bookkeeping experience, preferably in construction or project-based environments
- Strong hands-on experience with QuickBooks
- Proven experience managing collections and accounts receivable
- Experience with progress billing required
- Familiarity with job costing and construction accounting practices
- Strong attention to detail and ability to work within structured processes
- Ability to meet strict deadlines consistently without supervision
- Proficiency in Microsoft Excel
What Makes Someone Successful in This Role
- Maintains accuracy and consistency across all financial records
- Meets all billing, collections, and close deadlines without exception
- Follows established processes and ensures compliance with contract requirements
- Takes ownership of work and follows through to completion
- Keeps documentation organized, complete, and audit-ready
Join us as a Construction Bookkeeper to play a crucial role in maintaining the financial health of our projects. Your expertise will ensure seamless bookkeeping operations that support our commitment to delivering exceptional security solutions.
Pay: $27.00 - $37.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
