Location: Plantation, FL
Job Type: Full-Time
Schedule: Monday–Friday | 8:30 AM – 5:30 PM (1-hour lunch break)
About Us
Allied Title & Trust is a boutique, attorney-owned title company serving clients across the State of Florida. Our mission is to provide exceptional title and closing services through accuracy, efficiency, and outstanding customer care. We pride ourselves on creating a welcoming, team-oriented environment where employees are encouraged to learn, grow, and build meaningful careers in the title insurance industry.
As our company continues to grow, we're looking for motivated individuals who enjoy working in a collaborative office and take pride in delivering excellent service to our clients and business partners.
Position Overview
We're seeking a dependable and highly organized Real Estate Transaction Assistant to become an integral part of our closing team.
Working directly with our Senior Processor and Owner/Attorney, you'll assist with residential real estate transactions from the moment a file is opened through the completion of the closing process. This role combines administrative support, client communication, document management, and transaction coordination while providing extensive hands-on training.
Previous title experience is not required; however, candidates with experience in real estate, mortgage lending, escrow, legal services, transaction coordination, or title insurance are strongly preferred. We are looking for someone who understands the basic flow of a real estate transaction, enjoys learning new skills, and is interested in building a long-term career within the industry.
Bilingual (English/Spanish) candidates are encouraged to apply.
Key ResponsibilitiesTransaction Coordination
- Assist with residential real estate/ title transactions from file opening through post-closing.
- Work alongside the Senior Processor and Title Attorney to keep files progressing efficiently.
- Monitor transaction timelines and assist in meeting important contractual deadlines.
- Request outstanding documents and follow up with clients and transaction partners.
- Learn each phase of the closing process while gradually taking on additional responsibilities.
File Management & Processing
- Create and organize new files using Qualia.
- Review contracts and supporting documentation for completeness.
- Order title searches, lien searches, municipal searches, tax certificates, and other required services.
- Research county records, deeds, parcel information, tax records, and other property-related documents.
- Verify property information and assist with maintaining accurate transaction records.
- Prepare closing documents, title policies, and post-closing packages.
- Assist with electronic recording and final file completion.
Customer Service & Communication
- Communicate professionally with buyers, sellers, Realtors, lenders, attorneys, underwriters, and vendors.
- Respond to phone calls and emails promptly and professionally.
- Provide updates throughout the transaction process.
- Build strong working relationships through excellent customer service.
Office Administration
- Support daily office operations and administrative tasks.
- Maintain organized electronic files and document management systems.
- Assist with scheduling, workflow coordination, and general office projects.
- Help maintain an efficient and organized work environment.
Training & Career Development
- Receive comprehensive training in residential real estate closings.
- Learn Qualia software, title procedures, and internal workflows.
- Cross-train in multiple areas of the business.
- Continue developing new skills with opportunities for increased responsibility over time.
QualificationsRequired
- High school diploma or equivalent.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office, including Word, Outlook, and Excel.
- Ability to manage multiple priorities in a fast-paced office.
- Positive attitude with a willingness to learn.
- Professional, dependable, and collaborative work ethic.
Preferred
- Previous experience with a title company, mortgage company, escrow company, real estate office, law firm, or similar transaction-based environment.
- Familiarity with residential real estate terminology and the closing process.
- Experience using Qualia or comparable title software.
- Knowledge of title insurance, escrow, or closing documentation.
- Bilingual (English/Spanish) preferred.
What We Offer
- Competitive compensation based on experience.
- Paid Time Off and paid holidays.
- Ongoing training and professional development.
- One-on-one mentorship from an experienced Senior Processor.
- Direct exposure to an Owner/Attorney with extensive industry knowledge.
- Long-term growth opportunities within a well-established title company.
- Supportive, collaborative, and team-focused workplace.
Skills You'll Develop
- Residential real estate transaction coordination.
- Title insurance and closing procedures.
- Qualia software proficiency.
- Title policy preparation and post-closing processing.
- Professional communication with clients and industry partners.
- Electronic recording and document management.
- Organization, critical thinking, and problem-solving skills.
Work Environment
This is a full-time, in-office position located in our Plantation office.
You'll work closely with experienced title professionals in a collaborative environment where teamwork, professionalism, accuracy, and exceptional client service are at the center of everything we do.
Pay: $18.00 - $22.00 per hour
Benefits:
Work Location: In person
