Job Overview
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional customer service, and supporting administrative functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will be the first point of contact for visitors and callers, manage essential clerical tasks, and assist with office management duties to create a welcoming and efficient environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
- Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility
- Manage calendar appointments, schedule meetings, and coordinate office events using Google Workspace or Microsoft Office tools
- Support bookkeeping tasks including QuickBooks entries and petty cash management
- Assist with office management duties such as supply inventory, equipment maintenance, and general organization
- Provide exceptional customer support by addressing inquiries promptly and courteously in person or via phone or email
- Perform clerical tasks such as photocopying, faxing, mailing, and record keeping to streamline office operations
Experience
- Prior office experience or administrative support roles demonstrating strong organizational skills
- Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry software
- Experience with multi-line phone systems and phone etiquette in a professional setting
- Bilingual abilities are highly valued for effective communication with diverse clients and team members
- Familiarity with QuickBooks or bookkeeping is a plus for handling basic financial tasks
- Previous roles involving customer service or reception duties such as dental or medical receptionist experience are advantageous
- Strong organizational skills with the ability to multitask efficiently while managing time effectively
- Personal assistant experience or office management background will be considered beneficial
Join us to be part of a lively team dedicated to creating a positive impact through excellent support services! This role offers valuable experience in office administration while fostering professional growth in a supportive environment.
Pay: $18.00 - $21.00 per hour
People with a criminal record are encouraged to apply
Language:
Work Location: In person
