Summary:
Our client located on the west side of Madison is seeking a part-time Administrative Assistant to join them on a temp-to-hire basis! Anticipated to start at 20 hours per week, this role could grow into full-time in the future. This role will focus on managing multiple priorities while working behind the scenes to support client service, billing, and claims processes.
This role will be 100% onsite in Madison, WI. Pay is $20 or more per hour based on experience.
Responsibilities:
- Provide direct administrative support to agency principals and leadership
- Monitor and respond to incoming emails in a timely and professional manner
- Assist with preparation and processing of applications, billing documents, and basic claims
- Prepare correspondence, reports, presentations, and other business documents as needed
- Coordinate internal communications and assist with office operations
- Maintain confidential records and sensitive business information
- Assist with onboarding activities, vendor coordination, and office management
- Support marketing initiatives, client events, and community engagement activities
- Monitor project deadlines and assist leadership with follow-up and execution
- Communicate with clients and carriers as needed
- Maintain digital and physical filing systems
Qualifications:
- High school diploma or equivalent required
- Associate's or Bachelor's degree in Business, Marketing, Communications or related field preferred
- Experience in administrative support roles within an office setting required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong communication and organization skills
- Familiarity with CRM systems preferred
- Experience in insurance or financial industries a plus
#MMAS
