Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team. This vital role supports daily office operations, enhances workflow efficiency, and ensures exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to manage a variety of administrative tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative and energetic work environment.
Responsibilities
- Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette
- Perform data entry and maintain accurate records using productivity software such as Microsoft Office, Google Workspace, and QuickBooks
- Handle front desk duties including greeting visitors, managing appointments, and overseeing calendar management for staff members
- Support office management tasks such as filing, proofreading documents, and organizing supplies to ensure a smooth workflow
- Provide excellent customer service by assisting clients or patients with inquiries and support needs in person or via phone or email
- Assist with bookkeeping activities including basic invoicing, expense tracking, and financial record keeping
- Maintain organized files and ensure all documentation complies with company standards and confidentiality requirements
Qualifications
- Proven clerical experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with data entry, filing systems, and office management practices
- Excellent communication skills in both English and bilingual capabilities preferred to serve diverse clients effectively
- Technical proficiency with office equipment such as multi-line phones, printers, scanners, and basic troubleshooting skills
- Prior experience in customer service roles or front desk positions is highly desirable
- Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Knowledge of bookkeeping software like QuickBooks or similar tools is an advantage
- Personal assistant or medical/dental receptionist experience is a plus but not required
Join us as an Administrative Assistant to play a key role in maintaining an organized, welcoming office environment while supporting our team’s success. Your dedication will help us deliver outstanding service every day!
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- Employee discount
- Flexible schedule
- Parental leave
Work Location: In person
