Company Overview:
Ultra Cryo & Recovery is a family-owned and operated full-service cryotherapy wellness and recovery center with multiple locations in Polk County, dedicated to promoting healthy, natural healing with concierge service. We offer a range of services including cryotherapy, Body contouring, injection therapies, and weight loss solutions in a relaxing and educational environment.
Our Ultra Core Values:
· U = Understanding
· L = Loyalty
· T = Trustworthy
· R = Respectfulness
· A = Attentive
Job Summary:
As an Executive Assistant at Ultra Cryo & Recovery, you will play a vital role in supporting executive leadership with administrative and operational tasks, ensuring smooth day-to-day operations in a fast-paced and dynamic environment. You’ll collaborate closely with the leadership team, managing schedules, handling communication, coordinating projects, and providing strategic support. This position offers a unique opportunity to work alongside executives, contributing to the company's mission of delivering unparalleled service and promoting holistic wellness.
This position will be a part-time, working 10:00 AM – 2:00 PM 3 days per week — flexible days. $18 an hour.
Responsibilities:
Spreadsheets & Reporting
· Update and balance daily Sales Trackers
· Update Booking Trackers
· Maintain Virtual Interview Trackers
· Update Marketing Analytics Trackers
· Verify information for accuracy and identify missing or incomplete data
· Keep spreadsheets organized, accurate, and current
Interview Scheduling & Follow-Up
· Schedule candidate interviews
· Coordinate interview times with managers and leadership
· Send interview confirmations and reminders
· Follow up with candidates as directed
· Maintain accurate interview and hiring records
Inventory Management
· Maintain and update inventory records for each Ultra Cryo & Recovery location
· Communicate with center managers regarding inventory needs
· Track supplies and identify items that need to be reordered
· Help ensure inventory records remain accurate and current
Scorecards & Accountability
· Schedule employee and leadership scorecards
· Send reminders when scorecards are due
· Track completion and follow up on outstanding scorecards
· Help leadership maintain accountability schedules and deadlines
Administrative & Executive Support
· Assist leadership with scheduling, organization, and administrative projects
· Maintain organized electronic documents and records
· Prepare and update Microsoft Word documents
· Assist with special projects as assigned
· Handle confidential company information professionally
Errands & Operational Support
· Post office and mailing needs
· Uniform drop-off and pickup
· Pick up supplies or materials when needed
· Assist with company events and event setup
· Complete other local business errands as requested
· Coordinate personal tasks and special requests for the executives as needed, including personal travel arrangements or appointments.
· Other duties may be assigned.
Qualifications and Skills:
· Proficient in Microsoft Excel
· Proficient in Microsoft Word
· Strong general computer and technology skills
· Comfortable learning new software and systems
· Highly organized and detail-oriented
· Strong time-management skills
· Excellent follow-through
· Able to manage multiple priorities
· Professional written and verbal communication skills
· Dependable and punctual
· Able to work independently with limited supervision
· Must have reliable transportation
Benefits:
· Access to complimentary services offered by our facility.
· Enjoy a 50% discount on injections administered at our facility.
Pay: $18.00 per hour
Benefits:
- Employee discount
- Flexible schedule
Work Location: In person
