Office Assistant
Job Summary: To oversee the function of the office, providing continuous support to the staff and administration. General duties include, but not limited to typing, faxing, and filing.
Report to: Executive Director, Office Manager, and Management Team.
Education Requirements:
- Associates Degree in Business or equivalent experience in an office setting.
Job Type: Part-Time
Schedule: 20–25 hours per week, Monday through Friday, with a flexible schedule between 8:00 a.m. and 5:00 p.m.
Pay: Compensation based on experience.
Benefits:
Skills:
- Excellent communication and listening skills.
- Good customer service skills.
- Good organizational and prioritization skills.
- Able to determine and recommend solutions to problem areas.
- Must recognize, retain, and preserve confidential information.
- Knowledge and experience working with general office equipment (phones, copier, &fax).
- Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular).
Physical Demands:
- Able to sit for prolonged period of times.
- The ability to lift at least 25 pounds
Office Responsibilities:
- Internal audits of operational procedures, tasks, and measurables.
- Answer phone, redirect calls and/or take messages.
- Check mail and distribute to appropriate personnel.
- Schedule and coordinate staff and other meetings
- Prepare communications, such as memos, emails, invoices, reports and other correspondence.
- Write and edit documents from letters to reports and instructional documents.
- Create and maintain filing systems, both electronic and physical.
- Update and maintain office document, includes but not limit to contractor and vendor contact, lease document, service report.
- Order office supplies and research new deals and suppliers.
- Act as the point of contact for internal and external clients.
- Visual equipment inspection, daily inspection of buildings.
- Make sure that the office is kept neat and orderly.
- Performing other administrative tasks when required.
Job Type: Part-time
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
Work Location: In person
