Client: Well-Known Company
Role: Administrative Accounting Coordinator
Employment Type: Contract-to-Hire
Location: Elizabeth, NJ – Hybrid
Pay Rate: $22/hr-$23/hr
Start Date: ASAP
Our client is seeking a highly organized Administrative Accounting Coordinator to provide administrative support while managing invoice processing and day-to-day accounting coordination. This contract-to-hire position is ideal for someone who enjoys keeping operations organized, maintaining accurate financial records, and supporting multiple departments in a fast-paced environment.
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Receive, review, and process vendor invoices for accuracy and completeness.
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Perform three-way matching of purchase orders, receiving documents, and invoices when applicable.
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Coordinate with vendors and internal departments to resolve invoice discrepancies and payment inquiries.
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Maintain organized electronic and paper filing systems for invoices, purchase orders, and accounting records.
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Enter invoice and vendor information into the accounting/ERP system.
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Support the Accounts Payable process by preparing documentation and maintaining payment records.
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Assist with data entry, document preparation, filing, and general administrative tasks.
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Answer phones, respond to emails, and provide administrative support to the accounting and operations teams.
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Schedule meetings, manage office correspondence, and assist with special projects as needed.
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Ensure records are accurate, organized, and maintained in accordance with company procedures.
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1+ years of administrative, accounting, accounts payable, or office support experience.
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Experience processing invoices or supporting accounts payable functions preferred.
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Proficiency in Microsoft Office, including Excel, Outlook, and Word.
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Experience with accounting or ERP software is a plus.
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Strong organizational skills with exceptional attention to detail.
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Excellent communication and customer service skills.
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Ability to prioritize multiple tasks and work independently in a fast-paced environment.
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Associate degree or equivalent work experience preferred.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
