Position Summary
The Safety Administrative Coordinator is responsible for providing administrative support for the company's safety, compliance, and operational programs. This position ensures that safety documentation, training records, employee files, compliance reporting, and regulatory documentation are maintained accurately and efficiently. The coordinator works closely with management, supervisors, and field personnel to support company safety initiatives while maintaining organized records and assisting with day-to-day administrative functions. This position serves as a central point of coordination for safety-related paperwork, employee onboarding, reporting, compliance tracking, and office administration. The Safety Administrative Coordinator helps ensure company policies and procedures are communicated and documented but is not responsible for directing field safety operations or supervising employees. The position reports directly to the Business Manager. The Safety Coordinator position is considered a safety-sensitive position. Compliance with all Company safety policies, procedures, training requirements, and drug and alcohol testing policies is a condition of employment.
Primary Responsibilities
Administrative Duties
- Support the Business Manager with administrative duties.
- Maintain employee personnel and safety files.
- Create & prepare reports, spreadsheets, presentations, and correspondence.
- Enter and maintain data within company tracking systems.
- Maintain confidentiality of employee and company information.
- Assist with scheduling meetings, training sessions, and company events.
- Answer phones and assist visitors as needed.
- Order safety supplies.
- Maintain organized filing systems (electronic and paper).
- Support management with special projects and administrative tasks.
Safety Administration
- Maintain OSHA, DOT, and company compliance records.
- Coordinate employee onboarding paperwork.
- Schedule and track required employee training.
- Maintain training records and certifications.
- Assist with preparing safety meeting materials.
- Maintain SDS (Safety Data Sheet) files.
- Assist with incident documentation and recordkeeping.
- Track inspection reports and corrective action documentation.
- Maintain first aid, AED, and emergency equipment inspection records.
- Coordinate inspection documentation.
- Assist with workers' compensation paperwork and claim documentation.
- Prepare reports for management regarding training completion, inspections, and compliance status.
- Maintain company safety intranet.
- Work with crew chiefs, drivers & supervisors to ensure daily, weekly, monthly reports, tailgate talks and pre-work meetings are recorded, turned in and reported.
Compliance Support
- Assist with OSHA recordkeeping requirements.
- Track driver's licenses, MVRs, certifications, and required renewals.
- Assist with fleet documentation.
- Monitor expiration dates for licenses, certifications, and permits.
- Help maintain company policies and procedures.
Human Resources Support
- Coordinate new hire paperwork, onboarding, and new hire orientation.
- Assist with orientation documentation.
- Assist with employee handbook acknowledgments.
- Assist with employee communications.
- Track required annual acknowledgments and policy signatures.
Qualifications
- High School Diploma or GED required.
- Bilingual (English/Spanish) required. No exceptions.
- 1–2 years of administrative experience required.
- Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint).
- Safety or compliance administrative experience preferred.
- OSHA 10, preferred.
- Excellent organizational and time management skills.
- Strong attention to detail.
- Ability to manage confidential information.
- Professional verbal and written communication skills.
Physical Requirements
- Primarily office environment.
- Occasionally visit job sites for administrative purposes.
- Ability to sit for extended periods.
- Occasionally lift up to 25 pounds.
- Ability to use standard office equipment.
Key Competencies
- Organization
- Attention to Detail
- Confidentiality
- Communication
- Time Management
- Customer Service
- Recordkeeping
- Administrative Support
- Compliance Tracking
- Problem Solving
- Professionalism
- Dependability
Equal Employment Opportunity
Fannin Tree Farm Sales, LLC is an Equal Opportunity Employer and considers applicants without regard to any protected status under applicable law.
At-Will Employment
Employment with Fannin Tree Farm Sales, LLC is at will. Either the employee or the Company may terminate employment at any time, with or without notice or cause, subject to applicable law.
Driver's License and Vehicle Insurance Requirement
As an essential function of the Safety Coordinator position, travel between Company locations and job sites is required. Employment is contingent upon maintaining a valid driver's license and remaining insurable under the Company's automobile insurance policy throughout employment.
Employees who operate Company-owned, leased, rented, or personal vehicles for Company business must:
- Maintain a valid driver's license appropriate for the vehicle being operated.
- Maintain an acceptable Motor Vehicle Record (MVR) as determined by the Company's insurance carrier and Company policies.
- Immediately notify management of any suspension, revocation, restriction, expiration, citation, accident, or other change affecting their driving privileges or insurability.
- Comply with all Company vehicle, driving, and fleet safety policies.
Failure to maintain a valid driver's license, an acceptable driving record, or eligibility under the Company's insurance requirements may result in reassignment of duties, suspension of driving privileges, or termination of employment.Employment with Fannin Tree Farm Sales, LLC is contingent upon successful completion of the initial Motor Vehicle Record review and continued compliance with Company driving and insurance requirements throughout employment.
Pay: $47,000.00 - $55,000.00 per year
Benefits:
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Application Question(s):
- Please provide the starting pay you are looking for. If you do not answer this question, we will not review your resume.
- Please tell us why you think you are a goof fit for this position and strengths you would bring to Fannin Tree Farm.
- Are you able to work 90% of the time in Frisco, TX with some travel to Howe, TX and Van Alstyne, TX.
The hours for this position are , Full-time, Monday–Friday, 9:00 a.m. to 5:00 p.m. Occasional work outside normal business hours, including monthly 7:00 a.m. safety meetings, early morning or evening training sessions, and weekend sales activities, may be required to meet operational needs.
Are you able to travel to the locations above and work 75% of the time in Frisco and work the shift mentioned above with the additional required times?
Experience:
- Administrative: 2 years (Preferred)
- safety or safety support: 1 year (Preferred)
Language:
- English & Spanish (Required)
License/Certification:
Work Location: In person
