Job Overview
We are seeking a dynamic and organized Assistant Office Manager to join our team and help streamline daily operations within our office environment. This role is vital in supporting the CEO, coordinating administrative functions, and ensuring a productive, efficient workspace. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. You will play a key role in managing schedules, overseeing vendor relationships, handling confidential information, and assisting with financial tasks to keep our office running smoothly. This paid position offers an exciting opportunity to develop your leadership skills while contributing to a vibrant team dedicated to excellence.
Responsibilities
- Assist in managing daily office operations, including front desk and back office duties and administrative support
- Coordinate and schedule meetings, appointments, and events with attention to detail and timeliness
- Oversee vendor management activities, including maintaining supplier relationships
- Support human resources functions such as onboarding new staff, maintaining personnel records, and assisting with training & development initiatives
- Maintain organized filing systems for confidential documents, client information, and office records
- Supervise clerical staff when applicable; provide guidance on administrative procedures and workflow improvements
- Handle client communication professionally via phone, email, or in person; ensure excellent customer service at all times
- Assist in budgeting activities by monitoring expenses and preparing reports for management review
- Manage office supplies inventory and coordinate procurement efforts to ensure operational efficiency
Experience
- Proven experience in office management or administrative roles within a professional environment
- Supervising experience demonstrating team leadership capabilities
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with spreadsheets and document management tools
- Prior experience with bookkeeping, payroll processing, and basic accounting principles
- Knowledge of vendor management processes
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Exceptional communication skills—both verbal and written—with a professional phone etiquette
- Experience handling confidential information with discretion and integrity
- Ability to manage multiple projects simultaneously while maintaining attention to detail
- Background in management in a medical office especially using ModMed/EMA
Join us as an Assistant Office Manager to be at the heart of our operations—driving efficiency, fostering teamwork, and ensuring our office environment supports success every day!
Pay: $25.00 - $32.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
