General Statement The College of Letters & Science (CLS), the largest center for learning, teaching, and research at Montana State University, offers students an excellent liberal arts and sciences education in nearly 50 majors, 25 minors, and over 25 graduate degrees within the four areas of the humanities, natural sciences, mathematical sciences, and social sciences.
Building on the great strength of our traditional disciplines, the college provides exciting opportunities for faculty and students at the cutting edge of interdisciplinary inquiry. CLS is dedicated to supporting student success, discovering and disseminating new knowledge, and providing an atmosphere in which discovery and learning are integrated and valued. CLS is at the confluence of intellectual tradition, discovery, and innovation.
Duties and Responsibilities
- Serve as primary administrative support for active awards:
- Coordinate award set-up and modifications, including subawards, in collaboration with the Office of Sponsored Programs.
- Manage award finances, in collaboration with Fiscal Shared Services, including budget tracking, forecasting, expense review, reporting, subrecipient monitoring, and resolution of deficits or accounting issues.
- Meet regularly with principal investigators and Fiscal Shared Services to review financial status, project progress, and compliance requirements, to inform planning and decision-making.
- Leverage data provided by Fiscal Shared Services to support the timely submission of financial and technical reports and assist with award closeout.
- Assist with grant-funded hiring, participant support payments, procurement coordination, and logistics for grant-related events.
- Support audit preparation and resolution of compliance issues.
- Serve as liaison with Fiscal Shared Services, Budgeting, and Human Resources.
- Support the preparation, review, and submission of grant and contract proposals with departments, the Office of Research Development, and the Office of Sponsored Programs, ensuring sponsor and institutional compliance.
- Monitor compliance with financial and grant guidelines in collaboration with internal teams and University partners.
- Evaluate workflows, recommend process improvements, and contribute to initiatives that strengthen research infrastructure and institutional competitiveness.
- Build collaborative relationships across campus to serve as a trusted resource for grant-related activities.
- Develop best practices and provide grant and fiscal-related training and workshops.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s degree or an equivalent combination of relevant education and experience.
- Demonstrated fiscal management experience, including preparing and monitoring budgets and financial reports.
- Experience applying and interpreting applicable institutional, local, state, and federal regulations and related standards, guidelines, and policies.
- Demonstrated experience using computerized accounting systems, spreadsheets, databases, and word processing software to establish and maintain detailed record-keeping systems.
Preferred Qualifications – Experience, Education, Knowledge & Skills
- Master’s degree in a related field.
- Demonstrated experience with project management, including data collection/management, compliance oversight, and competing priorities.
- Knowledge of applicable College and University policies and procedures.
- Demonstrated experience with grant writing and reporting.
The Successful Candidate Will
- Be able to work independently and make consistent decisions with minimal supervision.
- Exercise initiative and sound judgment while prioritizing workload to meet deadlines.
- Maintain a positive, solutions-oriented approach when working with partners and tight timelines.
- Communicate effectively both verbally and in writing.
- Build strong, trusting relationships with co-workers, MSU departments, and our partners in a team-oriented environment.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
