Company: Live Free Carpentry & Home Improvements, LLC
Location: Flagstaff/Williams, Arizona
Job Type: Contract
Contract Length: 3–6 months
Schedule: 20-40 hours per week
Reports To: Office Manager
About Us
Live Free Carpentry & Home Improvements, LLC is a licensed, bonded, and insured general contracting company serving Northern Arizona. We specialize in residential remodeling, carpentry, decks, additions, and home improvement projects. We are a growing company that values honesty, craftsmanship, accountability, and doing things the right way.
As our company continues to grow, we are looking for an experienced Finance & Operations Systems Consultant to help us organize, document, and improve our financial and administrative systems.
Position Summary
We are seeking a highly organized and experienced Finance & Operations Systems Consultant for a 3–6 month contract role. This person will help build, clean up, document, and improve our internal financial processes, office workflows, and standard operating procedures.
This is not a basic bookkeeping or administrative assistant position. We need someone who can step into a growing small business, evaluate what is currently in place, identify gaps, create systems, document procedures, and train our Office Manager to confidently maintain those systems after the contract ends.
The ideal candidate has experience with small business finance, bookkeeping workflows, QuickBooks, construction or service-based business operations, SOP creation, and office process improvement.
Key ResponsibilitiesFinancial Systems & Process Improvement
- Review and organize current financial workflows, including invoicing, payments, deposits, job costing, vendor bills, receipts, and internal financial tracking.
- Help clean up and improve QuickBooks processes and reporting structure.
- Assist in creating clear processes for accounts payable, accounts receivable, payroll coordination, job costing, expense tracking, and financial reporting.
- Identify gaps, risks, duplicate work, or inefficient processes within current financial operations.
- Develop practical systems that are simple enough for the team to maintain long-term.
SOP Development
- Create written Standard Operating Procedures for key office and finance functions.
- Document step-by-step workflows for recurring administrative, accounting, and operational tasks.
- Build templates, checklists, and recurring task lists for daily, weekly, monthly, quarterly, and annual office responsibilities.
- Ensure SOPs are clear, professional, and usable by the Office Manager and future team members.
Office Operations Support
- Evaluate current office management workflows and recommend improvements.
- Help organize digital files, financial records, project documentation, and administrative processes.
- Support the creation of systems for permits, insurance documents, subcontractor paperwork, customer records, employee files, and vendor management.
- Help create structure around recurring reporting, deadlines, compliance items, and internal accountability.
Training & Handoff
- Work directly with the Office Manager to teach, train, and hand off all systems created.
- Ensure the Office Manager understands how to maintain financial workflows, SOPs, reports, and recurring task lists.
- Provide practical training, not just written documentation.
- Leave the company with clear, usable systems that can continue after the contract is complete.
Ideal Qualifications
- Experience in bookkeeping, finance operations, office management, business operations, or process improvement.
- Strong working knowledge of QuickBooks Online.
- Experience creating SOPs, workflows, checklists, and business processes.
- Strong understanding of accounts payable, accounts receivable, payroll coordination, invoicing, deposits, reconciliations, and financial organization.
- Experience working with small businesses, construction companies, trades businesses, or service-based companies is strongly preferred.
- Ability to work independently and take ownership of projects.
- Strong organizational skills and attention to detail.
- Ability to teach and train others in a patient, professional, and practical manner.
- Comfortable walking into a growing business environment where systems need to be built, improved, and documented.
- Strong communication skills and professional judgment.
Preferred Experience
- Construction accounting or job costing experience.
- Experience with Contractor Foreman, Buildertrend, JobTread, or similar construction management software.
- Experience helping a small business transition from owner-driven systems to documented office processes.
- Experience creating internal controls, approval processes, and financial reporting routines.
- Experience organizing both financial and administrative workflows.
What Success Looks Like
By the end of this contract, the successful consultant will have helped us:
- Organize and improve our financial workflows.
- Create clear SOPs for finance and office operations.
- Establish daily, weekly, monthly, quarterly, and annual office task lists.
- Improve QuickBooks and job costing processes.
- Create better systems for invoices, vendor bills, receipts, deposits, payroll coordination, and reporting.
- Train the Office Manager to confidently manage and maintain the systems going forward.
- Leave the company with cleaner, more professional, and more repeatable internal processes.
We are looking for someone who can help us build strong systems, not just complete tasks. The right person will be organized, professional, experienced, and comfortable helping a growing company create structure for long-term success.
Pay: $60.00 - $70.00 per hour
Work Location: In person
