Billing Specialist – Commercial Construction / General Contracting
Job Summary
We are seeking a detail-oriented Billing Specialist to join our commercial general contracting accounting team. This in-person role is responsible for preparing, reviewing, and processing project billings, AIA pay applications, supporting documentation, retainage billing, and customer invoices in an accurate and timely manner.
The ideal candidate will have a Bachelor’s degree in Accounting and experience in construction billing, AIA billing, job cost accounting, lien waiver documentation, and billing workflows within Acumatica ERP software or a similar construction ERP system.
This position works closely with project managers, accounting leadership, owners, subcontractors, and internal project teams to ensure billings are accurate, properly supported, submitted timely, and compliant with contract requirements.
Key Responsibilities
- Prepare and process customer billings for commercial construction projects.
- Prepare AIA billing documents, including AIA G702 and G703-style pay applications.
- Review project contracts, schedule of values, change orders, retainage terms, billing requirements, and supporting documentation prior to billing.
- Enter, index, and maintain billing documentation in Acumatica ERP software.
- Ensure invoices are coded and billed to the correct project, cost code, phase, contract, and accounting period.
- Work with project managers to gather billing backup, approved change orders, percentage-of-completion updates, and required owner documentation.
- Review and reconcile project billings against contract values, approved change orders, prior billings, retainage, and remaining contract balances.
- Track and bill retainage according to contract terms and project status.
- Prepare and maintain lien waivers, sworn statements, pay application backup, and other owner-required billing documentation.
- Monitor unbilled amounts, billing deadlines, rejected billings, and outstanding customer billing issues.
- Assist with accounts receivable follow-up related to submitted invoices and pay applications.
- Research and resolve billing discrepancies with project managers, owners, and internal accounting team members.
- Maintain organized electronic billing files, including invoices, AIA documents, backup, lien waivers, approvals, and contract documentation.
- Support month-end close by ensuring billings are completed, posted, and recorded in the correct accounting period.
- Assist with WIP reporting, over/under billing support, and project financial review as needed.
- Provide billing documentation and reports for audits, financial reviews, and management requests.
- Ensure compliance with company policies, contract requirements, accounting procedures, and applicable accounting standards.
Required Qualifications
- Bachelor’s degree in Accounting required.
- Minimum of 1 year of accounting, billing, or accounts receivable experience required.
- Strong understanding of billing procedures, invoice documentation, and accounting accuracy.
- Proficiency in Microsoft Excel, Outlook, and accounting software.
- Ability to review contracts, billing instructions, supporting documentation, and project financial information.
- Strong attention to detail, organization, accuracy, and follow-through.
- Ability to manage multiple billing deadlines in a fast-paced, deadline-driven environment.
- Strong communication skills with the ability to work effectively with project managers, owners, subcontractors, and accounting team members.
- Ability to maintain confidentiality and handle financial documentation with professionalism.
Preferred Qualifications
- Acumatica ERP software experience preferred.
- Construction billing experience strongly preferred.
- Commercial general contractor experience preferred.
- Experience preparing AIA pay applications preferred.
- Experience with AIA G702/G703-style billing preferred.
- Experience with Acumatica billing, invoice entry, indexing, and project accounting workflow preferred.
- Experience with Procore or other construction project management software is a plus.
- Knowledge of retainage, change orders, schedule of values, lien waivers, and job cost accounting preferred.
- Understanding of work-in-progress reporting, overbilling, underbilling, and percentage-of-completion accounting is a plus.
- Experience working with project managers on billing backup, contract compliance, and owner billing requirements preferred.
Preferred Experience
- AIA billing and pay application preparation.
- Acumatica ERP software billing and invoice indexing.
- Commercial construction billing.
- General contractor accounting.
- Retainage tracking and billing.
- Change order billing.
- Lien waiver preparation and tracking.
- Schedule of values review.
- Job cost and project accounting support.
- Accounts receivable follow-up.
Work Environment
- Full-time, in-person position.
- Monday through Friday schedule.
- Office-based accounting role supporting commercial construction projects.
- Fast-paced accounting environment with regular interaction with project management and leadership.
Benefits
- Competitive compensation based on experience.
- Health, dental, and vision insurance.
- Paid time off.
- 401(k) plan.
- Professional and team-oriented work environment.
- Opportunity to grow within a commercial construction accounting team.
Ideal Candidate
The ideal candidate is accurate, organized, dependable, and comfortable working in a construction accounting environment. This person understands that timely and accurate billing, proper AIA documentation, retainage tracking, lien waivers, and contract compliance are critical to project cash flow and financial accuracy.
Schedule
- Monday to Friday
- Full-time
- In-person
Experience
- Accounting, billing, or accounts receivable: 1 year required
- Construction billing: 1 year preferred
- AIA billing/pay applications: preferred
- Acumatica ERP software: preferred
- Lien waiver documentation: preferred
- Retainage billing: preferred
Education
- Bachelor’s degree in Accounting required
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- Please link your LinkedIn down below. (Required)
Education:
Experience:
- Accounting: 1 year (Required)
Ability to Commute:
- Morrow, GA 30260 (Required)
Work Location: In person
