Job description
Executive Administrative Assistant
SER Corporation is a nonprofit organization dedicated to empowering individuals and strengthening communities throughout Kansas. Through workforce development, education, career services, and supportive programs, we help people overcome barriers to employment, develop new skills, and achieve long-term economic self-sufficiency.
Our work is built on a commitment to integrity, accountability, professionalism, collaboration, and service. Every member of our team plays an important role in helping individuals and families build brighter futures. We foster a supportive workplace where innovation is encouraged, professional growth is valued, and employees are empowered to make a meaningful difference in the communities we serve.
If you are passionate about serving others, enjoy working in a fast-paced environment, and take pride in helping leaders operate efficiently, we invite you to join our team.
Position Summary
The Executive Administrative Assistant serves as a trusted partner to the Chief Executive Officer and executive leadership team by providing exceptional administrative, organizational, and operational support. This position is responsible for ensuring the efficient day-to-day operation of the executive office while maintaining the highest level of professionalism, confidentiality, and discretion.
The ideal candidate is proactive, highly organized, detail-oriented, and capable of anticipating the needs of leadership. They possess outstanding communication skills, exercise sound judgment, and thrive in a dynamic environment where priorities may change quickly.
This is a full-time, on-site position located in Wichita, Kansas.
Key Responsibilities
- Provide comprehensive administrative support to the CEO and executive leadership.
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple departments and external partners.
- Coordinate travel arrangements, conference registrations, lodging, and itineraries.
- Prepare, proofread, and format correspondence, reports, presentations, meeting agendas, and other executive documents.
- Serve as the first point of contact for visitors, board members, government agencies, community partners, and other stakeholders while maintaining a professional and welcoming environment.
- Screen and manage incoming phone calls, emails, and other communications, ensuring timely responses and appropriate follow-up.
- Organize and maintain confidential files, records, and executive documents in both electronic and physical formats.
- Coordinate executive meetings, including preparing meeting materials, taking minutes, tracking action items, and ensuring timely follow-up.
- Assist with Board of Directors meetings by preparing agendas, compiling board packets, maintaining official records, and supporting meeting logistics.
- Support organizational projects, grant activities, and special initiatives as assigned.
- Maintain office supplies and coordinate with vendors and service providers as needed.
- Assist with internal communications and help coordinate company events, trainings, and employee engagement activities.
- Recommend and implement administrative process improvements that increase efficiency and organization.
- Perform other administrative and executive support duties as assigned.
Qualifications
Required
- High school diploma or equivalent.
- Minimum of three years of administrative support experience, preferably supporting executive leadership.
- Excellent written and verbal communication skills.
- Exceptional organizational skills with strong attention to detail.
- Demonstrated ability to manage multiple priorities while meeting deadlines.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Strong customer service and interpersonal skills.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to work independently while collaborating effectively with a diverse team.
Preferred
- Associate's or Bachelor's degree in Business Administration, Public Administration, Communications, or a related field.
- Experience working in a nonprofit organization, workforce development, government-funded program, or similar environment.
- Experience supporting executive leadership and Boards of Directors.
- Familiarity with grant-funded organizations and federal compliance requirements is a plus.
What We're Looking For
The successful candidate is someone who:
- Demonstrates integrity and professionalism in every interaction.
- Maintains strict confidentiality and earns the trust of leadership.
- Is proactive, resourceful, and solutions-oriented.
- Anticipates needs before they arise.
- Communicates with confidence and professionalism.
- Thrives in a collaborative, mission-driven environment.
- Is adaptable, dependable, and committed to continuous improvement.
Why Join SER Corporation?
At SER Corporation, your work has purpose. Every day, you'll help support programs that improve lives, strengthen communities, and create opportunities for individuals seeking a better future.
We offer a competitive compensation and benefits package, including:
- Competitive salary
- Employer-sponsored health benefits
- 401(k) with employer matching
- Paid holidays
- Paid time off
- Professional development and training opportunities
- A collaborative and supportive workplace culture
- The opportunity to make a lasting impact across communities throughout Kansas
- SER Corporation is an Equal Opportunity Employer and is committed to building a diverse workforce where every employee is treated with dignity, fairness, and respect.
Pay: $23.00 - $24.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
