Job Summary
We are seeking an Accounts Receivable Specialist to join our finance team. In this role, you will be responsible for managing the full cycle of accounts receivable processes, ensuring timely collection of outstanding balances, and maintaining accurate financial records. Your expertise in accounting systems, client communication, and data analysis will drive efficiency and accuracy in our financial operations. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in accounting software, collections management, and financial concepts will make a significant impact.
Duties
- Manage accounts receivable functions.
- Prepare and issue customer invoices while ensuring accuracy and completeness.
- Track open customer balances, follow up on outstanding payments, and help maintain healthy cash flow through consistent collection efforts.
- Perform reconciliations of accounts receivable records to confirm that payments, credits, and adjustments are properly reflected.
- Partner with customer service team to ensure high level of customer service
- Investigate billing variances and partner with internal teams and customers to resolve account discrepancies in a timely manner.
- Maintain organized and up-to-date customer account details to support accurate reporting and transaction processing.
- Prepare customer aging report and identify trends.
- Additional accounting activities such as journal entries, general ledger support, accounts payable assistance, and bank reconciliations as needed.
- Backup support for accounts payable functions as needed.
- Collaborate with the accounting team to perform month-end closing activities, including account analysis and reconciliation of receivable accounts.
- Utilize Excel data analysis skills and formulas to generate reports, track trends, and improve receivables management efficiency.
- Maintain high standards of customer service by responding promptly to client inquiries via phone or email regarding billing issues or account status.
Qualifications
- At least 3 years of experience in accounts receivable, collections, or general accounting functions.
- Strong written and verbal communication skills with the ability to interact professionally across departments and with customers.
- High level of accuracy in data entry, account maintenance, and financial recordkeeping.
- Effective organizational and time management skills.
- Proficiency with Microsoft Office applications.
- Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar systems.
- Excellent data entry skills combined with the ability to analyze Excel spreadsheets using formulas for reporting purposes.
- Knowledge of accounts payable processes alongside receivables management is advantageous.
- Demonstrated ability to perform account reconciliation accurately and efficiently using various accounting systems.
- Ability to perform detailed account analysis while applying math skills for debits & credits, journal entries, and double entry bookkeeping practices.
- Familiarity with billing software, spreadsheets, and financial software tools necessary for effective receivables oversight.
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Tuition reimbursement
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Accounts receivable: 3 years (Required)
- Collection management: 3 years (Required)
- General ledger accounting: 3 years (Required)
- Accounts payable: 3 years (Preferred)
- Microsoft Office: 3 years (Required)
Work Location: In person
