Job Overview
We are seeking a highly organized Office Manager to oversee the daily operations of our construction office. This role ensures that administrative functions run smoothly, providing exceptional support to staff, vendors, and subcontractors. The ideal candidate will demonstrate strong leadership, excellent communication skills, ability to multi task and a proactive approach to office management.
Duties
- Oversee administrative tasks such as data entry, filing, proofreading, and maintaining accurate records and spreadsheets
- Coordinate calendar management and scheduling for team meetings, appointments
- Handle client communication and customer support with a friendly attitude, ensuring timely responses and efficient service
- Supervise office supply inventory, place orders as needed, and maintain a well-organized work environment
- Utilize QuickBooks for basic bookkeeping tasks
- Accounts Payable/Accounts Receivable
Experience
- Proven experience in office management or administrative roles with a strong background in clerical work and customer service
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency
- Excellent organizational skills with the ability to prioritize tasks
- Strong interpersonal skills including phone communication, client interaction, and professionalism in all interactions
- Bilingual abilities are a plus
- Familiarity with QuickBooks online is required
Pay: $20.00 - $30.00 per hour
Work Location: In person
