Position Summary
The Safety Clerk supports the Safety and Compliance Department in a transportation environment by maintaining accurate safety records, assisting with regulatory compliance, and supporting driver and fleet safety programs. This role ensures proper documentation of incidents, inspections, and training in accordance with company policies and applicable DOT and OSHA regulations.
Key Responsibilities
- Maintain and update safety records, logs, and compliance documentation for drivers, vehicles, and equipment
- Assist in tracking and filing accident/incident reports, near-miss reports, and corrective actions
- Support compliance with DOT (Department of Transportation) and FMCSA regulations
- Maintain driver qualification files, inspection reports, and licensing documentation
- Process and file vehicle inspection forms, maintenance records, and safety checklists
- Assist in scheduling and documenting safety meetings, driver training, and compliance programs
- Enter safety-related data into company systems and maintain accurate electronic and paper files
- Support preparation for internal audits, DOT audits, and safety inspections
- Communicate safety reminders, policy updates, and compliance notices to drivers and staff
- Perform general administrative duties such as filing, copying, scanning, and correspondence
Qualifications
- High school diploma or equivalent required; additional training in transportation, logistics, or administration preferred
- Previous clerical or administrative experience required; experience in transportation or safety compliance preferred
- Basic understanding of DOT/FMCSA regulations (or willingness to learn)
- Proficient in Microsoft Office (Word, Excel, Outlook) and data entry systems
- Strong organizational and recordkeeping skills
- Ability to handle confidential driver and company information
- Good communication skills and attention to detail
Skills and Competencies
- Strong accuracy in documentation and data entry
- Knowledge or willingness to learn transportation safety compliance requirements
- Ability to manage multiple tasks in a fast-paced environment
- Dependable, punctual, and detail-oriented
- Strong teamwork and communication abilities
- Problem-solving and follow-up skills
Work Environment
This position is primarily office-based within a transportation operations facility. Occasional interaction with drivers, dispatch, maintenance, and yard operations may be required. Some exposure to a busy logistics environment is expected.
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
