Job Posting: Part-Time Staff Accountant / Accounts Payable
Employment Status: Part-Time (24 Hours Per Week | 3 Days, 8 Hours Per Day)
Schedule: 3 days per week, Monday through Friday (Flexible on chosen
weekdays)
Work Location: On-site in Sorrento Valley, San Diego, CA
Reports To: Controller
Position Summary
We are seeking an organized, fast-paced Part-Time Staff Accountant / AP Specialist
to manage corporate accounting workflows across our four retail entities. Reporting to
the Controller, you will utilize QuickBooks to manage high-volume vendor invoice
processing, handle distribution billing from our core hub to the other three stores, and
execute multi-channel revenue reconciliations. This role requires 24 hours per week
split across 3 days (8 hours per day) between Monday and Friday, balancing efficient
transactional processing with accurate, timely GAAP-compliant month-end close
support for each entity.
Core Responsibilities
High-Volume Accounts Payable & General Ledger Management (60% of Time)
Invoice Processing: Review and code high-volume weekly vendor invoices into
QuickBooks across 4 separate sets of books, ensuring expenses are isolated by
store location under GAAP.
Distribution Hub Billing: Record internal distribution billing from the primary
hub to the other 3 individual stores for inventory, freight, and shared logistics.
Vendor & Payment Management: Research vendor statements, resolve
complex billing discrepancies, and route weekly electronic payment batches
(ACH, wire, checks) for approval.
Compliance Archiving: Maintain digital vendor files for each entity, tracking
vendor licenses and ensuring up-to-date W-9 compliance.
Treez POS, Multi-Channel Revenue & Month-End Close Support (40% of Time)
POS Reconciliation: Reconcile daily and weekly retail sales activity from the
Treez POS system directly against QuickBooks financial records for each store
location.
ATM & ACH Audit Tracking: Audit Treez logs against internal cashless ATM
cash drops, armored car logs, and electronic ACH processor settlement
statements to resolve variances.
Month-End Close Execution: Support the Controller in driving month-end close
schedules, balancing standalone ledgers, and posting standard journal entries
under GAAP.
Bank & Cash Reconciliations: Reconcile independent bank accounts and high-
volume retail cash accounts for all 4 entities to quickly flag variances.
Audit Support: Prepare accounting schedules and pull transaction ledgers to
support the Controller during corporate financial reviews and year-end audits.
Job Requirements & Qualifications
Must-Have Criteria
Education & Qualification Framework: Candidates must meet at least one of
the following criteria:
o Bachelor’s degree in Accounting or Finance (Highly Recommended).
o Bachelor’s degree in Business Administration with a heavy concentration
in accounting.
o 5+ years of verified corporate GAAP Staff Accountant experience in lieu of
a degree.
Experience: 2–3 years of foundational GAAP accounting experience as a Staff
Accountant (if holding a degree), with a focus on high-volume AP processing and
retail revenue reconciliation.
POS & Payment Systems: Proficiency reconciling retail POS data (ideally
Treez) with physical ATM cash and ACH electronic settlement systems.
Systems: Proven, hands-on proficiency cleanly navigating QuickBooks across
multiple separate company files.
Month-End Close: Experience executing bank reconciliations, posting journal
entries, and supporting full-cycle month-end close workflows.
Nice-to-Have Preferences
Industry Background: Direct experience in cannabis retail accounting,
distribution workflows, 280E compliance tracking, or regulated inventory
frameworks.
Pay: $30.00 - $36.00 per hour
Work Location: In person
