Primary Objective of Position:
The Judge’s Clerk position performs a variety of administrative support functions to assist the Missoula Municipal Court Judges, in both the courtroom and office settings.
Primary Duties and Responsibilities:
- Provide administrative support to judges for court sessions utilizing integrated courtroom technology, including setup and retention of digital recording of proceedings, minutes, and data entry; maintain up-to-date court sessions and distribute minutes, orders, and other documents to all parties associated with cases.
- Assist the public, court staff, judges, and other agencies via telephone, email, and in person with information regarding cases.
- Collaborate with attorneys, program providers, and other outside agencies to ensure court sessions are organized, efficient, and seamless.
- Maintain court departmental calendars; schedule and distribute trial and hearing dates, including communicating with Missoula County Detention Facility regarding hearings, commitments, and releases.
- Organize and maintain up-to-date paper and electronic filing systems; verify all files are available, accessible, and in proper order.
- Ensure quality assurance of court documents, processes, and database updates.
- Navigate courtroom activities and provide information to the judges during court appearances and arraignments.
- Prepare and distribute orders of release, judgment orders, referrals, jail commitments/releases, driver license suspensions/reinstatements, public defender appointments, and other documents as directed by the judges.
- Maintain issued warrants; enter warrants into the database; track warrants; generate daily warrant reports; develop and maintain instructions on warrant entry and cancellation.
- Review and draft orders for Petitions to Revoke.
- Prepare and draft sentencing orders by interpreting plea offers filed in the e-filing system.
- Process, route, and distribute motions, orders, and other documents in the e-filing system through the court databases.
- Assist with training staff and pro tempore judges in court standard operating procedures, court electronic databases, e-filing systems, etc.
- Prepare invoices for jurors and pro tempore judges.
- Maintain juror panel documents, questionnaires, mailing lists and databases; distribute jury documents to the appropriate parties; coordinate parking passes, etc.
- Communicate with prospective jurors regarding upcoming jury trial summons.
- Monitor the storage of evidence, disks, and tapes.
- Process audio record requests from attorneys and the public.
- Assist with Settlement Master and Court Clerk duties, as needed.
- Perform other duties, as assigned.
Knowledge, Skills, and Abilities:
- Knowledge of organizational rules and procedures relating to payment handling and accounts payable.
- Skill in utilizing various computer software and databases, including Microsoft 365, and the ability to learn job-specific applications and equipment.
- Skill in organization, time management, and prioritizing with the proven ability to have keen attention to detail and accuracy in performing work with adherence to strict deadlines.
- Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationships with diverse individuals.
- Ability to learn various coding systems and macro capabilities.
- Ability to maintain current knowledge, developments, and trends related to specific areas of focus and/or assigned projects.
- Ability to maintain and foster a culture of professionalism, adhere to departmental and City standards and specifications, and support a positive team environment.
- Ability to maintain and exhibit integrity and discretion in handling confidential and sensitive information.
- Ability to resolve conflicts by facilitating outcomes while maintaining a calm demeanor.
- Ability to learn City and departmental policies, procedures, and practices.
Qualifications:
- Any combination of education and experience equivalent to two (2) years of administrative, criminal justice, or professional experience, or another relevant field.
- Must be able to pass a criminal background investigation.
Pay: $23.77 - $26.12 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Loan forgiveness
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
