Provides overall coordination of facility (including maintenance and housekeeping for multiple buildings and two pools) and fleet maintenance and oversight.
1. Preventive maintenance and facility operations in accordance with federal, state, and local policies and best practices of the YMCA.
2. Oversee all contractors that work in the facility and grounds.
3. Request and review bids and recommend the selection of contractors.
4. Work with outside agencies such as fire, health, building departments, etc., to ensure compliance with all local, state, and federal regulations related to facilities and grounds.
5. Direct and oversee facility operations in compliance with all applicable OSHA, MIOSHA (Michigan Occupational Safety and Health Administration), local, state, and federal safety regulations.
6. Prepares budgets and interprets balance sheets, income statements, cash flow statements, and forecasts to support the preventative and annual maintenance and housekeeping plans and monitor expenditures.
7. Identifies and manages significant business, financial, and operating risks and advises the CEO, Board of Directors, and staff as needed.
8. Recruits, hires, trains, develops, schedules, and directs staff and volunteers. Regularly reviews and evaluates performance.
9. Fills in for staff when needed.
10. Develops an annual plan of capital projects, consistent with the YMCA’s strategic plan and community needs, and maintains a five-year facility forecast.
11. Acts as a liaison to the Board of Directors Facilities Committee, prepares and presents agendas, budgets, reports, and meeting minutes as assigned.
12. Establishes priorities systematically. Assists staff in adjusting priorities and/or eliminating tasks based on conditions or needs, such as customer, organizational, departmental, and personal. Generates solutions to work situations to manage competing priorities.
13. Oversee and ensure completion of approved projects through internal and external resources.
PERFORMANCE MANAGEMENT AND MANAGEMENT COMPETENCIES
1. Clarifies performance and development expectations with staff.
2. Coaches others for success and to facilitate improvement.
3. Provides timely feedback (positive and for improvement) on performance.
4. Provides essential training and coaching for others to build skills necessary to achieve organizational goals.
5. Mentors others to develop potential and broaden experience.
6. Critical Thinking & Decision Making.
7. Fiscal Management.
8. Leadership through vision and values.
o Demonstrates an understanding of the organization’s mission, strategy and vision and explains to staff how the department is linked to this.
o Aligns systems to support the organizational vision and members/community needs.
o Understands and can articulate the direction of the organization and department, discuss reasons for changes, and answer questions.
o Translates the organization’s strategic plan into specific individual and group behavioral expectations and objectives.
o Proposes new systems to accomplish work that will facilitate achieving the organizational vision.
o Facilitates change by communicating a vision for the desired state, establishing goals, and managing the transition from the current to the desired state.
o Involves staff in translating organizational values into behavioral expectations and incorporating values into daily practice.
o Is a role model for behaviors that exemplify the organization’s values.
RISK MANAGEMENT
- Identify potential risks in programs, facilities or equipment and take steps to reduce or eliminate hazards.
- Follow all YMCA safety, child‑protection, and emergency‑response policies, procedures, and trainings.
- Model safe behaviors, correct unsafe conditions, and promote a culture of awareness and accountability.
- Promptly report incidents, suspicious behavior, or safety concerns
Participate in ongoing safety and risk‑management training, drills, and continuous‑improvement efforts while maintaining required certifications.
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SOCIAL RESPONSIBILITY AND COMMUNITY RELATIONS
- Act as a professional role model by consistently demonstrating behavior that reflects the YMCA’s values and inspires others to do the same.
- Support YMCA fundraising efforts by building relationships, sharing the Y’s impact, and participating in campaigns and events as assigned.
- Serve as an advocate for the YMCA by promoting its mission, programs, and community value in all interactions with members, partners, and the public.
- Protect and strengthen the YMCA brand by modeling the core values, delivering high‑quality service, and ensuring communications and behaviors align with the mission.
