Employment Type: Full-Time, Non-Exempt
Reports To: Chairman
About the Opportunity
The Regional Black Contractors Association (RBCA) is seeking an experienced Executive Assistant to serve as the trusted partner to its Chairman. This individual will provide executive, administrative, and operational support while helping advance the organization's strategic priorities and mission.
RBCA is a respected nonprofit organization dedicated to strengthening businesses, developing strategic partnerships, and creating workforce opportunities throughout Texas' construction industry. Through advocacy, business development, workforce initiatives, and strategic collaboration, RBCA connects contractors, owners, corporations, government agencies, and community partners to create opportunities that drive economic growth and build stronger communities.
This is more than an executive support role, it's an opportunity to become a trusted member of the Chairman's leadership team while contributing to work that creates lasting impact for businesses, individuals, and communities across Texas.
Primary Responsibilities
- Manage the Chairman's calendar, travel, meetings, and daily executive priorities.
- Serve as a trusted administrative liaison by managing communications, prioritizing requests, and ensuring timely follow-up.
- Prepare executive correspondence, presentations, reports, agendas, meeting materials, and briefing documents.
- Coordinate Board of Directors meetings, committee meetings, executive events, and organizational initiatives.
- Track strategic initiatives, action items, and special projects from planning through completion.
- Conduct research, prepare executive summaries, and provide information that supports informed decision-making.
- Draft executive communications, opinion pieces, talking points, sponsorship correspondence, donor communications, and other written materials while coordinating with internal staff and marketing partners.
- Cultivate and maintain positive relationships with members, corporate partners, elected officials, sponsors, donors, and community stakeholders.
- Support membership engagement, fundraising initiatives, strategic partnerships, and special events.
- Represent RBCA with professionalism, integrity, discretion, exceptional customer service, and the highest level of confidentiality.
Qualifications
Education & Experience
- Associate's degree required; Bachelor's degree preferred.
- Minimum of three years of experience supporting executive leadership.
- Experience with a nonprofit organization, membership association, trade association, construction industry, or related environment is preferred.
Knowledge & Skills
- Exceptional organizational, time management, and project coordination skills.
- Outstanding written, verbal, editing, and proofreading abilities.
- Strong judgment, professionalism, and discretion when handling confidential information.
- The ability to anticipate needs, think strategically, solve problems proactively, and manage multiple priorities with exceptional attention to detail.
- Excellent interpersonal skills with the ability to build and maintain positive professional relationships while exercising diplomacy, tact, and sound judgment.
- A positive, adaptable, and solutions-oriented mindset.
- Proficiency with Microsoft Office, CRM platforms, virtual meeting software, AI productivity tools, and the ability to quickly learn new technologies.
- A valid driver's license, reliable transportation, and the flexibility to occasionally work evenings or weekends for meetings and special events.
Work Environment
RBCA is a collaborative, mission-driven organization where teamwork, initiative, adaptability, and professionalism are highly valued. This position requires sound judgment, flexibility, and the ability to manage competing priorities in a fast-paced environment.
Normal business hours are Monday through Friday; however, the Chairman may occasionally communicate after hours to share ideas or provide updates. Immediate responses are not expected unless otherwise communicated.
Why Join RBCA?
Joining RBCA means becoming part of an organization committed to strengthening businesses, creating workforce opportunities, and building meaningful partnerships throughout Texas.
As a member of our team, you will have the opportunity to:
- Work alongside respected business, civic, and community leaders.
- Contribute to initiatives that create lasting impact for businesses and communities.
- Build meaningful relationships across the public, private, and nonprofit sectors.
- Expand your leadership skills while growing within an organization that believes in recognizing potential, investing in its people, and promoting from within.
Our Culture
At RBCA, relationships matter. We believe the strongest organizations are built through collaboration, integrity, accountability, and a shared commitment to serving others. Our team works hard, supports one another, celebrates successes together, and remains focused on creating opportunities that strengthen businesses and empower people willing to invest in their future.
RBCA is an Equal Opportunity Employer and is committed to fostering a workplace where diversity, inclusion, and mutual respect are valued. This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of responsibilities. Duties may evolve as organizational needs change.
Join Our Team
If you are an organized, resourceful professional who enjoys supporting executive leadership, building meaningful relationships, and contributing to work that makes a lasting impact, we invite you to apply.
Pay: $30.00 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: In person
