Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of tasks in a fast-paced environment. If you thrive on multitasking, enjoy helping others, and have a passion for office management, this opportunity is perfect for you! The position is paid, and offers a chance to grow your professional skills in a supportive setting.
Duties
- Manage multi-line phone systems efficiently, directing calls to appropriate departments or personnel
- Handle data entry tasks accurately using Microsoft Office and Google Workspace applications
- Maintain organized filing systems and ensure all documents are properly stored and easily accessible
- Schedule appointments and manage calendars with precision, including personal assistant duties when needed
- Support office management by coordinating supplies, preparing correspondence, and proofreading documents
- Assist with bookkeeping tasks using QuickBooks to track expenses and invoices
- Provide clerical support such as photocopying, scanning, mailing, and maintaining office equipment
- Offer customer support by addressing inquiries promptly and professionally via phone or email
- Manage incoming and outgoing mail while maintaining confidentiality of sensitive information
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent phone etiquette with experience managing multi-line phone systems
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Strong typing skills with high accuracy; familiarity with data entry processes
- Knowledge of office management procedures including filing systems and calendar management
- Exceptional customer service skills with a friendly, professional demeanor
- Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment
- Previous experience as a receptionist in medical or dental offices is advantageous but not mandatory
Join us to be part of a vibrant team dedicated to providing outstanding support and creating a welcoming environment for all visitors and staff. We value proactive individuals who take initiative and excel at balancing multiple responsibilities—your energy will help keep our office running smoothly!
Job Type: Full-time
Pay: $16.00 - $20.00 per hour
Work Location: In person
