SY 26-27 SOP Admin Assistant/Office Manager

TURNING POINT ACADEMY -
Lynchburg, VA

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Job Details

Full-time

Qualifications

Computer literacy
Employee relationship building
High school diploma or GED

Full Job Description

FLSA Status: Exempt

Site/Location: Turing Point Academy (Located inside the Lynchburg

Regional Juvenile Detention Center)

Reports to: Program Principal

Date: 4/28/2026

POSITION SUMMARY

T o offer administrative support for the Principal (often with confidential matters) and to complete a variety of routine administrative, secretarial, customer service, and accounting functions and other related work as required for daily operations of the Turning Point Academy education program .

ESSENTIAL FUNCTIONS

Coordinates and organizes office activities and coordinates flow of communications and information for the Principal.
Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.
Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
Inputs a variety of information into various databases and systems assuring accuracy of the data entered.
Maintains confidentiality of various aspects of school operation including sensitive and personal information.
Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
Primarily responsible for enrollment and withdrawal process for all students at TPA.
Responsible for payroll and absence record keeping of the TPA staff.
Serves as a major program information resource person and liaison between schools, departments, the District office and all outside stakeholders including parents and visitors.
Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.
Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.
Establishes, maintains and assures proper use of confidential files including student, personnel and payroll records.
Performs assigned financial duties and maintains assigned financial records, school budgets and site accounts.
Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.
Attends and participates in assigned meetings and training; prepares minutes from notes as required.

LYNCHBURG CITY SCHOOLS COMPETENCIES

Personal Competencies

Honesty
Integrity
Ethical
Equity Minded
Emotional Intelligence
Cultural Competence
Safety
Quality

Leadership Competencies

Models Excellent Customer Service
Thinks Strategically
Shows Initiative
Acts Decisively
Communicates Effectively
Works Collaboratively
Resolves Conflict Proactively

Functional Competencies

Technical Capabilities
Computer Literacy
Data Analysis and Management
Fiscal Planning and Management
Project Management
Strategic Planning

EDUCATION AND EXPERIENCE

High school diploma or equivalent required
Experience working in a school enviroment preferred
Experience working with at-promise youth or an alternative educational setting preferred

KNOWLEDGE, SKILLS AND ABILITIES

Correct English usage, grammar, spelling, punctuation and vocabular
Operation of a computer and assigned software.
Telephone techniques and etiquette.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Perform a variety of clerical and secretarial duties to relieve the Principal of administrative and clerical detail.
Perform accounting/bookkeeping operations both paper and using online management system
Assure smooth and efficient office operations.
Maintain a variety of records, logs and files.
Understand and carry out oral and written instructions.
Compose correspondence and written materials independently or from oral instructions.
Establish and maintain cooperative and effective working relationships with others.
Serve as liaison between administrators, faculty, staff, parents , detention staff, vendors and the public.
Meet schedules and timelines.
Complete work with many interruptions.
Work independently with little direction.
Work confidentially with discretion

SUPERVISORY RESPONSIBILITY

No supervisory responsibilities are assigned to this position at this time beyond classroom management of
students during the school day.

TRAVEL REQUIREMENTS

This position may require travel for SOP events and professional development opportunities.
If selected for the position, the program administrator will review travel policies and expectations. Travel is usually a single day trip with a few exceptions.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Turning Point Academy is located inside of the local juvenile detention center facility. Working in the building you
must adhere to both Lynchburg City Schools and City of Lynchburg safety and security guidelines.

The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, the employee is required to
frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.

OTHER DUTIES

This job description in no way states or implies that these are the only duties to be performed by this employee. The teacher will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator. Lynchburg City Schools and State Operated Programs reserve the right to update, revise, or change this job description and related duties at any time.

AAP/EEO STATEMENT

LCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

JOB STATUS:

OPEN

SALARY:

Please refer to LCS Employee Pay Scales found here: https://www.lcsedu.net/departments/personnel/employee-pay-scales .

DAYS:

238 Days - 12 months

START DATE:

2026-2027

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