Director of Institutional Advancement

Miles Community College -
Miles City, MT

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Job Details

Full-time

Qualifications

Bachelor's degree
Task prioritization

Full Job Description

Department: Office of the President Job Status: Full-Time

FLSA Status: Exempt Reports To: President

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the
essential functions.

SUMMARY
The Director of Institutional Advancement provides strategic leadership for the College's comprehensive
advancement program, including fundraising, donor stewardship, grant development, alumni and community
engagement, Foundation relations, and institutional communications. This position partners closely with the
President, the Miles Community College Foundation, faculty, staff, alumni, donors, businesses, and community
organizations to cultivate meaningful relationships, secure philanthropic support, and advance the College's
mission and strategic priorities.

The Director develops and implements a comprehensive advancement strategy that includes major gifts,
annual giving, corporate and planned giving, grant strategy, donor stewardship, alumni engagement, and
community partnerships. This position also oversees institutional advancement marketing and communications
to strengthen the College's visibility, enhance its reputation, and promote opportunities that support student
success and institutional growth.

ESSENTIAL DUTIES

Leads and implements comprehensive institutional advancement and fundraising strategy that includes

annual giving, major gifts, corporate and foundation giving, alumni relations, sponsorships, and
philanthropic initiatives supporting student success, academic programs, capital projects, and strategic
priorities.

Serves as the College's primary liaison to the Miles Community College Foundation by supporting

strategic planning, Board development, governance, donor stewardship, financial oversight, and
coordination between the College and Foundation.

Develops and implements a comprehensive grant strategy by identifying, pursuing, writing, and

managing competitive public and private grant opportunities that advance institutional priorities and
long-term sustainability.

Maintains comprehensive grant management and reporting systems to ensure compliance with grant

requirements, documentation standards, reporting deadlines, and stewardship obligations.

Administers scholarship programs, donor-restricted funds, and award processes to maximize student

access while honoring donor intent and ensuring responsible stewardship of institutional resources.

Develops, cultivates, solicits, and stewards relationships with alumni, donors, businesses, foundations,

and community leaders to expand philanthropic support and strengthen long-term engagement with the
College.

Coordinates donor recognition, stewardship activities, annual giving campaigns, special events, and

planned giving initiatives to encourage continued investment in the College's mission.

Oversees internal and external communications, marketing/public relations plans, and advancement

messaging to enhance the College’s visibility, reputation and community engagement.

Develops and strengthens alumni engagement programs that foster relationships, volunteerism,

advocacy, mentorship and philanthropic support.

Provides leadership, supervision, and support to advancement staff, volunteers, Foundation

committees, and other individuals engaged in fundraising and institutional advancement activities.

Develops and maintains strategic partnerships with businesses, community organizations, government

agencies, educational partners, and civic leaders to expand opportunities for collaboration, workforce
development, and philanthropic investment.

Represents the College at community, state, regional and national events, serving as an ambassador to

strengthen relationships and promote the College’s mission and priorities.

Establishes measurable advancement goals and key performance indicators; evaluates fundraising

performance, donor engagement, grant success, and community impact; and provides regular reports
to the President, Foundation Board, and other stakeholders.

Performs other duties as assigned in support of the College's mission and strategic priorities.

POSITION QUALIFICATIONS
Competency Statement(s)

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes

approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected
events.

Attendance/Punctuality - Is consistently at work and on time.

Business Acumen - Understands basic business practices.

Change Management - Communicates changes effectively.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and

gets clarification; Responds well to questions; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies

writing style to meet needs; Presents numerical data effectively; Able to read and interpret written
information.

Cost Consciousness - Works within approved budget; Develops and implements cost saving measures;

Contributes to profits and revenue; Conserves organizational resources.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer

needs; Meets commitments.

Delegation - Delegates work assignments; Matches the responsibility to the person; Sets expectations

and monitors delegated activities.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own

actions; Keeps commitments.

Initiative - Seeks increased responsibilities; Takes independent action.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and

explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely
decisions.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and

on time; Supports organization's goals and values

Managing People - Includes staff in planning, decision-making, facilitating and process improvement;

Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and
encourages growth; Improves processes, products and services.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or

schedules other people and their tasks.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes

information skillfully; Develops alternative solutions.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with

respect and consideration regardless of their status or position; Accepts responsibility for own actions;
Follows through on commitments.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase

productivity; Works quickly.

Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and

thoroughness.

Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.

Ability to respond in the event of an emergency

Strategic Thinking - Develops strategies to achieve organizational goals; Adapts strategy to changing

conditions.

Inclusion – Provides an environment that is inclusive of all students and supports underrepresented

students.

Assessment – Assesses annual performance and works closely with the institutional research and

enrollment management team.

EDUCATION: Bachelor’s degree from a regionally accredited institution in communications, marketing,
business, nonprofit management, public administration, or a related field.

KNOWLEDGE, SKILLS, AND ABILITIES

Demonstrated knowledge of strategic planning process, project management and grant development.

Knowledge of communications/public relations and marketing best practices.

Demonstrated skill in scheduling, prioritizing, delegating and completing activities to meet deadlines.

Knowledge of social media, generally accepted Web standards and multimedia design standards.

Knowledge of generally accepted accounting practices and investment principles.

Demonstrated knowledge of philanthropic principles surrounding donor cultivation, planned giving,

annual giving, etc.

Ability and willingness to serve as a representative for the College by interacting appropriately with

the community.

Ability to intermittently work non-traditional schedules including evenings, weekends, etc.

Demonstrated communication, diplomacy, presentation, customer service, client relationship building,

management skills, problem solving and interpersonal skills.

Proficient in Microsoft applications to facilitate efficient data management and reporting processes.

Demonstrated knowledge of grant management systems, including those at the state and federal

levels, to enhance grant-seeking strategies and streamline application processes.

Ability to maintain a high level of confidentiality.

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