Overview
Noted Court Reporters is a Court Reporting company that provides litigation support services. We set up, manage, assign Court Reporters, and produce transcripts for legal depositions across the state of California. We are seeking a dynamic and highly organized Calendar/Operations Coordinator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring seamless scheduling, efficient calendar management, and exceptional administrative support. Your proactive approach, excellent communication skills, and meticulous attention to detail will help keep our team on track and our job calendar running smoothly. This paid position offers an exciting opportunity to develop your skills in a fast-paced environment while making a meaningful impact every day.
Responsibilities
- Calendar Intake via telephone & email
- Coordinate Calendar
- Job Confirmations
- Communicate regularly with law firms & professionals in the legal field
- Secure Conference Rooms
- Assign Certified Court Reporters to depositions
- Coordinate with third-party resources, e.g. legal videographers, certified interpreters
- High Volume of Data Entry
- Familiarity with Zoom & setting Zoom meetings
Qualifications
- Proven experience in calendar coordination or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy
- Experience with multi-line phone systems demonstrating excellent phone etiquette
- Prompt, proper & professional responses to clients, team members, and resources
- Meticulous attention to detail for proofreading emails, documents, managing highly confidential information, and accurate data entry
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
- Previous experience in customer service or client communication roles is a plus
Join us as our Calendar Coordinator to be an essential part of our vibrant team! Your energy, organization skills, and dedication will help us deliver exceptional service to our clients while fostering a positive work environment for all. This is more than just a job — it’s an opportunity to grow your career while making a real difference every day!
Pay: $20.00 - $30.00 per hour
Work Location: Remote
