Accounts Payable & Accounting Specialist
Pay Range: $25.00–$29.00 per hour
Reports To: Chief Financial Officer (CFO)
Employment Type: Full-Time
Position Summary
We are seeking a detail-oriented and dependable Accounts Payable & Accounting Specialist to join our accounting team. This position will provide daily accounting support for multiple companies and will be responsible for accounts payable, banking activity, check register management, deposits, data entry, and sales commission calculations.
The ideal candidate is organized, accurate, comfortable working with multiple entities, and able to manage confidential financial information while meeting daily deadlines. This position will work closely with the CFO and will play an important role in maintaining accurate and timely financial records.
Key Responsibilities
- Process and maintain accounts payable for multiple companies.
- Review invoices for accuracy, appropriate coding, approvals, and supporting documentation.
- Enter and maintain check registers and ensure payments are accurately recorded.
- Review daily banking activity and enter deposits, transactions, and other banking data into the accounting system.
- Reconcile banking activity and investigate discrepancies as needed.
- Accurately enter financial data on a daily basis.
- Maintain organized accounting records and supporting documentation.
- Calculate and prepare sales commission reports and payments based on established commission plans.
- Work with management and sales personnel to research and resolve commission questions or discrepancies.
- Assist with month-end accounting procedures and reporting.
- Assist the CFO with accounting projects, financial reports, reconciliations, and other financial analysis as needed.
- Maintain confidentiality of company financial information.
- Work with multiple companies and ensure transactions are properly recorded under the correct entity.
- Identify discrepancies or unusual transactions and bring them to the CFO's attention.
- Perform other accounting and administrative duties as assigned.
Qualifications
- 2+ years of experience in accounts payable, bookkeeping, accounting, or a related position preferred.
- Strong attention to detail and accuracy.
- Experience working with banking transactions, deposits, check registers, and financial data.
- Strong organizational and time-management skills.
- Ability to work independently while also communicating effectively with the CFO and other departments.
- Comfortable working with multiple companies or entities.
- Strong Excel skills and proficiency with Microsoft Office.
- Experience with accounting software such as QuickBooks or similar systems preferred.
- Ability to handle confidential financial information with discretion.
- Strong problem-solving and analytical skills.
- Experience calculating sales commissions is a plus.
What We Are Looking For
The successful candidate will be someone who takes ownership of their work, catches errors before they become problems, and can manage multiple priorities without losing attention to detail. This is an excellent opportunity for an experienced accounting professional who enjoys a hands-on role and wants to work directly with company leadership.
Compensation: $25.00–$29.00 per hour, depending on experience and qualifications.Job Title: Accounts Payable Specialist
Benefits Include:
Medical, Dental, Vision, FSA, Non-Matching 401(k), Life & Disability Insurance, PTO, Holiday Pay, Onsite gym.
EEO Statement
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process contact our director of Human Resources.
Job Type: Full-time
Pay: $25.00 - $29.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
