Position Summary
The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions.
Submission Coordinators are assigned to specific licenses while operating within a flexible model that allows for cross-support as submission volume and business needs require.
Essential Duties and Responsibilities
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Prepare and submit concept and pre-production materials for retail licensing approvals.
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Execute print-on-demand (POD) submissions for the ecommerce division.
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Process submissions across all stages prior to final production in alignment with established priorities.
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Track submission and approval statuses and update internal systems accurately.
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Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
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Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
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Support revisions, resubmissions, and rush submissions as directed.
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Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
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Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
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Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
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Participate in team meetings, training, and process improvement discussions.
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Maintain a collaborative, adaptable, and detail-oriented approach to work.
Minimum Qualifications
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Familiarity with Microsoft Office Suite, including Excel.
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Strong attention to detail and accuracy.
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Ability to manage assigned tasks efficiently within defined timelines.
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Clear verbal and written communication skills.
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Ability to learn and follow established workflows and submission standards.
Working Conditions
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Must be able to work in a fast-paced environment
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Office with open floor plan
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Business casual office attire
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Work is performed inside a temperature-controlled office building
Physical Requirements
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Sit, stand, bend, lift occasionally lifting
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Occasionally lift up to 25 pounds
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View and type on computer screens for long periods of time
Direct Reports
N/A
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
