OVERLAND PARK CONVENTION CENTER
JOB TITLE: EVENT MANAGER
REPORTING RELATIONSHIPS:
Reports to: Director of Events
SUMMARY:
The Event Manager is responsible for coordinating and managing all aspects of events at the convention center. This role involves planning, organizing, and executing events, ensuring exceptional guest experiences. The duties will include all event coordination tasks after events are booked through their conclusion. Ensures client requirements are met and facility rules, regulations, and policies are adhered to, by serving as a liaison between the facility and clients. The ideal candidate will possess strong organizational and communication skills and a passion for delivering high-quality service.
JOB DUTIES: (including but not limited to)
- Serve as the primary point of contact for clients after events are booked through event execution and final billing.
- Coordinate all aspects of events, including room setups, audiovisual needs, catering, and event logistics.
- Develop detailed event orders and communicate requirements to internal departments.
- Prepares and distributes CAD drawings illustrating event set-up requirements.
- Manage timelines and event schedules to ensure seamless execution.
- Prepare and present catering proposals and event packages to clients.
- Collaborate with the culinary team to create customized menus that align with client preferences and budget requirements.
- Build and maintain strong client relationships through effective communication and exceptional service.
- Conduct site visits, pre-event meetings, and tastings with clients to determine event requirements and expectations.
- Address client inquiries and resolve issues promptly and professionally.
- Collaborate with banquet, culinary, audio/visual, and internal operational teams to ensure event requirements are met.
- Oversee event setup, execution, and teardown, ensuring adherence to client specifications.
- Monitor events to ensure compliance with safety, health, and company regulations.
- Prepare event cost estimates and final invoices
- Prepares event reports noting attendance, times, significant problems, etc
- Interacts with other facility staff in a courteous, cooperative, and professional manner.
- Functional supervision of all event support staff including set‑up crews.
- Other duties and/or projects as assigned by the Director of Events.
Requirements:
- Bachelor's degree in Hospitality Management, Event Planning, or related field preferred.
- Two years’ experience in a related field highly desirable. As a unique position with job requirements specifically designed for the convention center application, other characteristics of applicants may be considered in lieu of experience, particularly ability to work with people, sound skills in planning, organizing, and leadership quality.
- Ability to work a flexible schedule, including evenings, weekends, and holidays as required.
- Physical requirements may include standing, walking, and lifting up to 25 pounds.
Skills:
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Proficient in event management software and Microsoft Office Suite.
- Ability to manage multiple events simultaneously and work under pressure.
- Problem-solving skills and attention to detail.
Job Type: Full-time
Pay: $58,000.00 - $62,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Education:
Experience:
- Events management: 1 year (Preferred)
- catering sales or event food & beverage sales: 1 year (Preferred)
Work Location: In person
