Job Summary
Hardeman Landscaping is seeking a highly organized and dependable Part-Time Administrative & Operations Assistant to support our day-to-day business operations. This position will work closely with ownership to help manage administrative tasks, coordinate office activities, run local errands, and keep projects and schedules organized.
The ideal candidate is proactive, detail-oriented, and enjoys working in a fast-paced environment where no two days are the same. Flexible schedule dictated by business needs. This a part-time role working 20 – 30 hours per week, may work some Saturdays.
Responsibilities
- Assist with daily administrative tasks and office organization
- Prepare, edit, and organize proposals, reports, and client documents
- Manage emails, correspondence, and follow-up items
- Schedule meetings and help maintain calendars
- Assist with scheduling appointments and coordinating with vendors and suppliers
- Organize digital files and maintain accurate records
- Order office supplies and assist with purchasing materials
- Pick up landscaping materials, irrigation parts, and other job-related items from
- vendors as needed
- Deliver documents or materials to job sites or clients when necessary
- Track tasks and help ensure deadlines are met
- Assist with marketing tasks, as needed
- Help maintain an organized office environment and improve administrative processes
- Provide general support to ownership and assist with special projects as needed
- Own and be accountable for schedules, tasks, deadlines, and administrative functions associated with role
- Communicate issues, concerns and questions to supervisor
Expected Results
- Efficiently maintain schedules, complete task, delivery items, and update systems
- Effective communication and coordination with ownership, clients, employees and vendors
- Outstanding support and resolution of issues
- Quick, accurate identification and correction of issues to ensure project completion, deadlines met, and client satisfaction
- Ensure consistent, accurate communication and alignment of efforts within the team
- Adherence to all policies and procedures
Qualifications
- 1+ years of administrative, customer service, and coordination of services experience
- Advanced organizational and time management skills required
- Proficient skills in Microsoft Office suite required; advanced Excel skills highly desired
- Ability to learn new software and technology
- Bilingual in Spanish desired
- Professional, dependable and positive attitude
- Ability to handle changing priorities, establish time management standards and achieve desired objectives while meeting deadlines
- Ability to communicate verbally and in writing to achieve desired results
- Ability to communicate and coordinate with all levels of the company
- Ability to adjust scheduled to meet business needs
Educational Requirements
- High School Diploma required
- Associates degree in Business Administration or related field preferred
Pay: $14.00 - $19.00 per hour
Work Location: In person
