Omega III, LLC — Elgin, IL
Full-Time | In Office | $65,000–$70,000 per year
Omega III, LLC is an established demolition, environmental, and industrial contractor located in Elgin, IL. We are looking for a highly organized, detail-driven Estimating Coordinator / Estimating Assistant to support our estimating department.
This is a full-time, in-office position supporting four estimators in a fast-paced, deadline-driven department. This role is not a basic receptionist position. It requires strong data entry accuracy, follow-through, organization, professional communication, and the ability to manage multiple open items without constant reminders.
The right person will be able to read instructions carefully, track deadlines, make follow-up calls, research missing information, ask smart questions, and complete repetitive administrative work accurately.
What You’ll Do
- Support four estimators with bid setup, bid tracking, document preparation, and deadline management.
- Review bid invitations, addenda, notices, and instructions to identify required forms, licenses, bonds, prequalification documents, deadlines, and submission requirements.
- Maintain accurate electronic folders, naming conventions, calendars, bid logs, contact lists, and project records.
- Prepare and update bid forms, proposal documents, prequalification packages, license/registration documents, and qualification materials.
- Verify that documents are complete, accurate, properly formatted, signed when required, and submitted according to instructions.
- Maintain bid databases, bid results, plan-holder information, follow-up logs, and department records.
- Use Microsoft Outlook, Word, Excel, Teams, online portals, CRM/database systems, and electronic file-management systems.
- Contact general contractors, owners, vendors, subcontractors, bonding representatives, and internal staff to obtain missing information.
- Make professional follow-up calls and document responses clearly.
- Help keep the estimating department organized, on schedule, and informed.
What We’re Looking For
- Excellent attention to detail and strong data-entry accuracy.
- Strong Microsoft Office skills, especially Outlook, Word, Excel, and electronic file organization.
- Ability to manage multiple deadlines, tasks, and follow-ups at the same time.
- Comfortable making phone calls and professionally following up when information is missing.
- Ability to read instructions carefully and apply them correctly.
- Strong written and verbal communication skills.
- Ability to retain training, take useful notes, follow procedures, and ask questions before guessing.
- Comfortable with repetitive but important administrative work.
- Ability to work independently while supporting a team.
- Prior experience with bid coordination, estimating support, construction administration, prequalification packages, licenses, registrations, compliance documents, or deadline-driven administrative work is strongly preferred.
- Experience with BuildingConnected, iSqFt, SmartBid, CRM systems, or similar platforms is a plus, but training will be provided.
Compensation and Benefits
- Salary range: $65,000–$70,000 annually, based on experience and qualifications.
- Full-time, in-office position in Elgin, IL.
- Insurance benefits.
- 401(k) program.
- Nine paid company holidays.
- Training provided on Omega systems, with room to grow into additional responsibility.
Important Fit Note
This position requires accuracy, organization, follow-through, and comfort with repetitive document review/data entry. Bid deadlines are firm, and missing details matter. Candidates who prefer a slower-paced or loosely structured role may not be the best fit.
How to Apply
Please submit your resume for consideration. Qualified candidates may be asked to complete a short Microsoft Office / accuracy exercise as part of the screening process.
Omega III, LLC is an equal opportunity employer.mating.
Pay: $65,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Application Question(s):
- This position requires repetitive data entry, document review, and deadline tracking. Describe the specific steps you take to check your work for accuracy before submitting or marking a task complete.
- You emailed a general contractor for missing bid information and have not received a response. The deadline is tomorrow. What would you do next?
- You are completing a license or prequalification form and the requested information does not match the backup documents you were given. What would you do?
Work Location: In person
