Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a warm and professional greeting while managing a variety of administrative tasks. Your proactive approach and excellent communication skills will help keep our office running smoothly, supporting daily operations and enhancing overall productivity. This paid position offers an exciting opportunity to develop your office management skills and contribute to a positive workplace environment.
Responsibilities
- Greet visitors, clients, and vendors with professionalism and courtesy, providing exceptional customer service at the front desk
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
- Handle data entry tasks accurately using spreadsheets, Word processing, and productivity software such as Microsoft Office and Google Workspace
- Maintain organized filing systems, including electronic documents and physical records, ensuring easy retrieval of information
- Support calendar management and scheduling for team members, coordinating meetings and appointments with attention to detail
- Assist with basic bookkeeping activities using QuickBooks or similar accounting software to support office financial processes
- Provide general administrative support including proofreading documents, managing correspondence, and supporting office management tasks
Requirements
- Proven clerical or administrative experience in an office environment with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, spreadsheets, and data entry tools
- Excellent computer literacy with the ability to quickly adapt to new software applications
- Strong phone communication skills with experience handling multi-line phone systems and maintaining professional phone etiquette
- Bilingual abilities are highly preferred to effectively communicate with diverse clients and team members
- Demonstrated ability to manage time efficiently, prioritize tasks, and handle multiple responsibilities simultaneously
- Experience in front desk operations or as a medical receptionist is a plus but not required
- Knowledge of bookkeeping practices using QuickBooks or similar software is advantageous
- Personal assistant or office management experience will be considered an asset
Join us in creating a welcoming environment while supporting our team’s success! This role is ideal for motivated individuals eager to grow their administrative expertise in a vibrant workplace.
Pay: $22.00 - $24.00 per hour
Benefits:
Work Location: In person
