Job Summary
Christian chiropractic practice is hiring for a part time office manager. This position averages 20-25 hours per week. Pay depends on experience and trainability, can increase over the first 3 months, and is re-evaluated annually. The position requires the following 3 to 4 in-person shifts per week, scheduled in advance, as well as approximately one hour of flexible work from home daily. Shift times approximate: Monday/Wednesday 3:15-7:15pm, Tuesdays hours vary, Thursdays 8:30am-1:30pm. You can look forward to three day weekends every week!
The Perfect Fit
We value the perfect fit above all else, as we highly regard the friendly, welcoming, safe atmosphere we have built and become known for. We are a very busy environment, sharing our wellness center among two chiropractors and 6 other practitioners. The right fit for our position is someone looking for long-term, part-time employment, as we value relational type bonding between staff and patients that is fostered by commitment and longevity. We are not looking to fill a temporary job need, rather we hope for a person who will grow with our family-owned business that we can take care of and bless for many years.
Duties
- Prioritize the patient experience above all else; build relationships, trust, and camaraderie
- Trustworthy, efficient, and responsible opening and closing of building
- Manage multiple lines of communication with patients and professionals simultaneously, to include in-person conversations, managing a busy multi-line telephone system, utilization of a computer based texting app, as well as social media inquires
- Operation of office management software system, to include scheduling patients, running reports, managing payment plans, emailing chart notes and superbills
- Oversee office inventory, supply orders, equipment maintenance schedules, and facility upkeep to ensure a well-functioning workspace
- Collect patient payments, make correct change, responsibility of accurately balanced cash drawer, accept rental payments, create receipts
- Upkeep calendar of rental rooms, staffing, and room/building key assignments
- Maintain accuracy through both electronic and written data records, as well as filing systems
- Assist with clerical tasks such as proofreading documents and managing correspondence to uphold high standards of accuracy
- Assist with weekly financial tasks via QuickBooks, Square, and various state and federal agency websites
- Manage daily office emails, and ensure timely follow-up on pending tasks
- Maintain up to date social media posts and engagement
- Take on various seasonal office projects to aid with holidays, redecorations, room turnovers, etc.
- Daily and weekly cleaning duties
- Occasional office errands
- Daily online correspondence from home to keep patient communications and schedule up to date
Qualifications
- Genuine connectivity and compassion with patients while maintaining professional boundaries and authority
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with productivity software
- Demonstrated computer literacy including data entry, file management, and technical proficiency in office equipment and software
- Legible and neat handwriting
- Excellent communication skills in person, in writing style, spelling, and grammar, and over the phone
- Prior experience with multi-line phone systems, front desk operations, and customer support is highly desirable
- Strong time management skills with the ability to prioritize tasks effectively in a fast-paced environment
- Personal assistance/support experience
- Humility, honesty, desire to serve others well
- Comfortability in an openly Christian facility
Pay: $21.00 - $25.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
