Procurement Coordinator
Location: Belmont, CA
Pay: $26.00/hour | Job Type: Full-Time
Put your early experience to work — and grow your career with Star Elevator!
Maybe you've helped in a school office, worked retail, supported a family business, or done part-time admin work. If you’re dependable, organized and ready to take on more — we want to meet you. Star Elevator is growing, and this is a great opportunity to build a long-term path in a professional office environment.
Not sure your experience is a perfect match? Give us a try — we’re looking for potential, not perfection.
We’ve been a trusted name in elevator service across the Bay Area since 1982, working on everything from high-rise government buildings to hotels and apartments. We’re a locally owned company with a strong reputation, a supportive team and a great track record of promoting from within.
What You’ll Do – A Day in the Life:
You’ll join a fast-paced, supportive office team that keeps our mechanical operations moving—with a razor-sharp focus on keeping our elevator field technicians supplied and active. Your work will be hands-on, highly visible, and critical to minimizing building downtime for our clients. On any given day, your responsibilities will include:
1. Purchasing
· Receive and process technician requests for specialized components, including ropes, boards, fixtures, and safety switches.
· Draft precise Purchase Orders using accurate original equipment manufacturer (OEM) part numbers.
· Track critical parts and expedite urgent orders to minimize elevator downtime for clients.
2. Receiving
· Unload, open, and inspect incoming elevator parts for transit damage or manufacturer defects.
· Verify shipments against packing slips and cross-reference them with open Purchase Orders.
· Organize received items into designated bins for specific route mechanics or active job sites.
3. Accounts Payable Preparation
· Perform a strict three-way match by reconciling the Purchase Order, packing slip, and vendor invoice.
· Assign accurate general ledger codes and specific job or billing codes to all incoming invoices.
· Route verified, audit-ready invoice packets to the corporate accounting team for timely payment.
4. Parts & Inventory Control
· Manage stockroom inventory levels for high-turnover parts like relays, rollers, oils, and contacts.
· Execute routine cycle counts and physical audits to keep digital inventory systems accurate.
· Process core returns and coordinate manufacturer warranty claims for defective components.
5. Vendor Management
· Act as the primary point of contact for independent parts distributors and major elevator OEMs.
· Evaluate supplier reliability, freight speeds, and component pricing to optimize department spending.
· Maintain up-to-date vendor profiles, insurance certificates, and parts catalogs.
6. Job Costing & Documentation Control
· Allocate material costs directly to specific Maintenance, Repair, or Modernization job numbers.
· Organize technical documentation, certificates of compliance, and material safety data sheets.
· Generate material usage and spending reports for the Service Manager upon request.
7. Communication & Coordination
· Provide proactive updates to field supervisors and route mechanics regarding parts delays or substitutions.
· Collaborate with modernization planners to align parts deliveries with project start dates.
· Resolve billing discrepancies and parts disputes directly with vendors and internal accounting staff.
· Process vendor invoices for operating expenses and ensure they are properly coded for payment.
What We’re Looking For – Skills to Help You Succeed:
· A high school diploma or equivalent
· Some prior experience in parts coordination, warehouse logistics, or industrial accounts payable, preferably within elevator service, HVAC, electrical, or mechanical contracting
· Strong computer skills – Proficiency with field-service ERP software (Fieldboss and Business Central a plus), inventory management systems, and intermediate Microsoft Excel.
· A friendly, positive attitude and a professional demeanor
· Clear communication skills – both written and verbal
· Reliable, punctual, and ready to take ownership of your work
· Curiosity and a desire to learn – we’ll teach you the rest!
What We Offer:
· $26/hour with 40 hours/week and occasional overtime (Monday – Friday; 7:00am – 4:00pm)
· Paid holidays and paid time off (PTO)
· Medical, dental and vision insurance
· 401(k) and profit-sharing plans
· Structured training and onboarding
· Exposure to accounting, reporting and analytics
· Opportunities for advancement as you grow your skills
Equal Opportunity Employer
Star Elevator is proud to be an Equal Employment Opportunity employer. We welcome applicants from all backgrounds and walks of life.
Pay: $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
