Director of Finance
DEPARTMENT: Administrative
REPORTS TO: Chief Executive Officer
FLSA: Full Time, Exempt
PRIMARY FUNCTION:
Manages all financial functions, including accounting, payroll, financial operations, to include property, employee benefits, insurance coverage, and legal requirements. Processing and recording all assigned financial transactions (payables and receivables) in the general ledger, bank reconciliations and preparing tax filings and coordinating and responding to annual audit activities with external auditors.
KEY ROLES & RESPONSIBILITIES:
Leadership
- Establish and implement policies and procedures for all financial management functions,
ensuring appropriate controls and compliance with generally accepted accounting practices, audit standards & BGCA requirements
Strategic Planning
- Collaborate with the Chief Executive Office and Board of Directors to develop annual
income and expense budget. Provide timely and complete reporting of financial results and
recommendations for necessary actions to maintain the fiscal health of the Club.
2. Work closely with Club leadership to:
- Maintain, analyze, and interpret general ledger for all funds;
- Manage the preparation and analysis of financial reports on a monthly and as needed basis
3. Oversee the process for identifying and evaluating opportunities for improved financial
operations, recordkeeping and reporting, working with external auditors to prepare for audits,
review audit schedules and annual report of audit findings. Make corrections as applicable.
Resource Development
- Seek and secure financial support and resources by managing:
- requests for funding and reporting with the Resource Development Director; and
- all assets and investments of the Boys & Girls Club, including real property, equities,
bonds and other assets.
2. Fiscal Grant Management to include an understanding of all grants that the Club receives, may include budgeting for any potential grants, amending current grants and reconciling completed grants for compliance.
3. The renewal of Negotiated Federal Indirect Cost Rates on an annual basis (or as required for specific grants)
Resource Management
- Lead organizational planning and development of operating and fund account budgets, and
control expenditures against budget.
2. Ensure the maintenance of financial records and recordkeeping systems to ensure compliance
with all regulations, generally accepted accounting practices, grants, and contractual requirements.
3. Ensure a productive work environment within the finance and accounting function.
4. Recruit, select, manage and provide career development opportunities for staff and volunteers
working within the finance and accounting function.
5. Ensure the maintenance of accurate and timely financial records by entering, processing and
reconciling transactions in accordance with established procedures and formats.
6. Implement day-to-day accounting activities, processing all financial transactions and reports
through administrative systems, consistent with Club policies and procedures.
7. Full cycle payroll to include timesheet review, payroll entry, liability payments and the filing of payroll taxes, as well as year-end W-2 preparation and filing
ADDITIONAL RESPONSIBILITIES
- Assist with management and administration of employee benefits programs.
- Maintain all payroll records.
- Train staff in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting as needed or requested.
- Attend meetings of Executive Committee, Board of Directors, Finance Committee, Personnel Committee in an advisory role, as requested.
- Assist in budget preparation and management, as requested.
RELATIONSHIPS:
Internal: Maintain contact with Club Director, Resource Development Director, Human Resources Director, and Member Specialists to provide technical assistance in matters of financial operations; interact regularly with Chief Executive Officer and the Board to develop fiscal policies and budgets, and to present regular reports in an advisory capacity.
External: Maintain contact with external auditors, vendors, insurance carriers, and other groups.
SKILLS/KNOWLEDGE REQUIRED:
- Bachelor's degree from an accredited college or university in accounting, finance, or business
administration.
- A minimum of three years of progressively responsible work experience managing the
accounting functions in a non-profit agency, or equivalent experience.
- Thorough knowledge of QuickBooks accounting software.
- Thorough knowledge of budgeting and accounting practices, processes and procedures of
non-profit organizations.
- Demonstrated ability to organize, direct, coordinate and collaborate with key personnel regarding budget management.
- Good communication skills, both verbal and written.
- Strong organization and analytical skills.
- Ability to interact professionally with Club staff, Board members, volunteers, and other
related agencies.
- Be a “team” player in order to reach our goals.
- Valid state driver’s license.
Physical Demands:
This is considered a sedentary position. Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. This position requires sitting most of the time but involves walking standing for brief periods of time and walking the property at a leisurely to brisk pace.
DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor, to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. Our organization is an at-will employer. This means that regardless of any provision made in the employee handbook, either you or the BGCSEW may terminate the employment relationship at any time, for any reason, with or without cause or notice. No officer, employee or representative of the BGCSEW is authorized to enter into an agreement- express or implied- with any employee for employment other than at-will.
