JOB Under occasional supervision, receives, reviews and processes real estate and other official documents for recording with the Aiken County Register of Deeds Department. Provides professional and courteous customer service and performs related clerical work as required. Reports to Registrar of Deeds. Requires attention to detail when recording, indexing and proofing documents. Accuracy is essential to maintaining the permanent records. EXAMPLE OF DUTIES ESSENTIAL JOB FUNCTIONS:
Greets and assists customers and answers the telephone, receives and responds to inquiries and requests for assistance regarding the filing of real estate documents.
Explains department policies and procedures to customers and provides professional and courteous customer service.
Assists customers in locating and copying desired records. Provides the State recording requirements for documents being filed. The documents include but are not limited to deeds, mortgages, tax liens, mechanic liens, plats, military discharges, judgments, financing statements, contracts of sale, powers of attorney, mortgage satisfactions, releases, modifications, assignments and certificates of trust.
Reviews submitted documents for accuracy and completeness, codes and indexes documents, enters all necessary information into the computer for proper recordation.
Prepares recorded documents for scanning, proofs scanned images to ensure correctness, returns original documents to proper address.
Receives and receipts and recording fees, balances, edits and updates receipts for each day.
Performs a variety of other clerical duties in support of department activities, which include typing various reports and records, compiling or researching information and data, copying and filing documents, sending and receiving email requests, processing daily mail, enter computer data, etc.
Refers to policy and procedure manuals, computer manual, dictionary, laws and regulations, etc.
Operates a variety of equipment, which includes a computer, printer, copier, telephone, microfiche reader / copier, calculator, etc.
Uses clerical and computer supplies.
Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, other County personnel, attorneys, paralegals, other government agencies and the general public.
PHYSICAL REQUIREMENTS:
Tasks require the ability to exert light physical effort which may involve the lifting, carrying, pushing and/or pulling of objects or materials up to 40 pounds.
Tasks may require extended periods of time at a keyboard or workstation.
