Office / HR Administrator
Location: Columbus, OH
Job Type: Full-Time
Position Overview:
Our client, located in Columbus OH, is seeking a highly organized and dependable Office / HR Administrator to support daily office operations, payroll processing, and human resources functions within a fast-paced construction environment. This individual will play a key role in maintaining administrative efficiency, supporting employees and leadership, coordinating onboarding activities, and ensuring accurate payroll and employee records.
The ideal candidate is professional, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and strong interpersonal relationships.
Key Responsibilities:
Office Administration
- Manage daily office operations, including phones, emails, filing, scheduling, and office supplies
- Support project managers, superintendents, and leadership with administrative tasks
- Maintain organized employee, project, and vendor records
- Coordinate meetings, travel arrangements, and company events as needed
- Assist with document preparation, reports, and correspondence
- Help ensure compliance with company procedures and safety documentation
Human Resources Support
- Coordinate onboarding and orientation for new hires
- Maintain employee files and HR records with confidentiality and accuracy
- Assist with benefits administration and employee documentation
- Track employee certifications, licenses, training, and required documentation
- Support recruiting efforts, including posting jobs and scheduling interviews
- Assist with employee relations, policy communication, and HR compliance initiatives
- Help manage workers’ compensation claims and return-to-work documentation
Payroll Responsibilities
- Process weekly and/or biweekly payroll accurately and on time
- Review employee timecards, job costing, and labor allocations for accuracy
- Coordinate with field supervisors regarding employee hours and payroll approvals
- Maintain payroll records and assist with reporting requirements
- Process employee status changes, deductions, and direct deposit updates
- Assist with certified payroll reporting and prevailing wage documentation when required
- Support year-end payroll activities, including W-2 preparation and audits
- Ensure compliance with payroll laws, tax regulations, and company policies
Qualifications
- 2+ years of administrative, HR, and/or payroll experience, preferably in construction or a related industry
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Experience with payroll software, HRIS systems, or construction management software preferred
- Knowledge of payroll processes, labor tracking, and employee documentation
- Ability to handle confidential information professionally
- High school diploma required; associate or bachelor’s degree preferred
Preferred Skills
- Experience supporting field and office personnel in a construction environment
- Knowledge of basic HR practices, payroll procedures, and employment documentation
- Familiarity with certified payroll and prevailing wage projects is a plus
- Strong attention to detail and problem-solving abilities
- Ability to work independently and collaboratively in a team setting
