Position Summary:
Person in this position will be responsible for the data collection, clerical and secretarial aspects of the program. Essential Job Functions include those listed below.
Essential Job Functions:
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General secretarial support to the office, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, and other related clerical duties;
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Prepared and Send FedEx packages
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Set up interviews for all our facility
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Provide clerical support to the program staff as requested;
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Collection of any relevant data;
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Maintain filing system for any relevant files;
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Entry of any relevant data into computer system:
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Review and distribute, when appropriate, all incoming mail and faxes addressed to the program and staff;
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Payroll: collected time sheets; input time onto system payroll sheet; sorted paychecks and handed out paychecks
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Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Arizona; and
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Perform all other duties as assigned.
Essential Qualifications:
Certifications/Licenses:
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Possess or able to obtain Arizona Level 1 Fingerprint clearance card
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Able to pass Arizona Central Registry background check
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During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.
Education:
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High School Diploma or equivalent.
Experience and Competencies:
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Past experience in a secretarial position, preferably in a social service setting;
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One (1) year data experience;
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Veteran and/or military experience preferred;
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Excellent communication skills;
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Superior writing skills;
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Attention to detail;
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Ability to exercise good judgment and discretion;
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Ability to work well in a team environment;
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Superior organizational skills;
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Strong computer skills, to encompass all Microsoft Office applications;
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Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality; and
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Professional appearance and demeanor.
Working Conditions:
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Work is primarily performed in an office or residential treatment setting; and
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Some outdoor activities may be required.
