Overview
We are seeking a dynamic and highly organized Office Coordinator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, coordinating schedules, working with patients, and some medical billing.. The ideal candidate will bring energy, professionalism, and a proactive attitude to foster an efficient and welcoming clinic. This paid position offers an exciting opportunity to develop your skills in office management, patient communication, and financial administration while contributing to a vibrant healthcare setting.
Duties
- Manage daily office operations, including front desk responsibilities, multi-line phone systems, and greeting patients with professional phone etiquette
- Oversee scheduling appointments, patient flow, and collectiing payments.
- Data entry, auditing account information and uploading insurance claims.
- Organize and mail monthly statements
- Verify insurance, collect payments and provide superbills to patients.
- Maintain accurate bookkeeping records, manage budgeting processes, and perform basic accounting tasks using accounting software and spreadsheets
- Ensure compliance with office policies by managing filing systems, handling confidential information securely, and supporting office experience initiatives
Skills
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with advanced spreadsheet skills for budgeting and financial tracking
- Familiarity with medical software
- Strong communication skills for client interaction, team collaboration, and vendor negotiations
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Knowledge of human resources procedures including onboarding processes and handling confidential information sensitively
- Technical proficiency in office equipment such as multi-line phones, fax machines, printers, and other office hardware
- Experience in medical office management or similar environments is a plus but not required
- Ability to handle multiple responsibilities including calendar management, filing systems, client communication, and front desk duties with professionalism
Join us as an Office Coordinator to be the heartbeat of our organization—driving efficiency while creating a positive workplace atmosphere. Your organizational prowess combined with your proactive approach will help us achieve operational excellence every day!
Pay: From $20.00 per hour
Benefits:
- 401(k) matching
- Employee discount
- Paid time off
- Referral program
Work Location: In person
