Department Front-End Support
Implement support procedures to meet the Cinema Studies & Moving Image Arts department goals and objectives. The primary purpose of this duty is to ensure that the department’s objectives are realized through support in multiple paths, from the website design to daily operations. Often this position may have to decide which action best fits with a presented concern or when to support an irregular request from faculty or a student.
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Coordinate closely with CINE faculty and staff to ensure their objectives are accomplished and material needs are met through creative problem solving and utilization of available resources, with an eye towards process improvement.
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Support for current and prospective CINE students, directing to resources and to assist with inquiries or technical issues.
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Organizes the daily activities of the front-office.
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Maintains department list serves, publishes office hours, maintains faculty and student mailboxes.
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Provides faculty members, students, alumni, and visitors information about the department.
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Provides clerical support to department administrators, faculty and staff with things like word processing, spreadsheets, designing and creating office procedures, forms and records tracking systems, and copying.
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Design, maintain, reorganize (when needed) and support webpages, often in consultation with faculty leadership and CINE staff.
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Create links to external community websites, campus resources, and CINE events when appropriate.
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Use the best judgment to independently improve and maintain the website including assistance to other staff members who may need assistance adjusting other parts of the site that they hold responsibility over.
Event, examination, and special-program coordinator for the department.
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Coordination of departmental activities and events, including working with cross-campus offices and room availability software.
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Manages events and special opportunities within the department.
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Schedules departmentally controlled spaces for special events.
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Plans and coordinates the department’s commencement ceremonies.
Academic Program Support
Outreach
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Provides tours to prospective students and families who express interest in studying film, film production, and all programs offered by the department of Cinema Studies & Moving Image Arts.
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Plans publicity and marketing materials related to undergraduate program events.
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Handles external community communications, outreach to prospective students, alumni relations, a quarterly newsletter.
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Creates of event flyers and distribution through physical and digital means.
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Creatively edits CINE promotional materials using available software, requesting access to additional software when needed.
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Ensures departmental outreach goals are met for all programs, events, courses, and other needs as they arise. This may include contacting students within and outside the department to advertise, using any appropriate system including publishing to social media accounts owned by CINE.
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Collaborates with faculty and staff for outreach initiatives related to department events (i.e. visiting artists, commencement, IFS special events, CINE sponsored events, etc.)
Undergraduate Program Assistance
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Oversees the BFA application process such as the intake of applications, dissemination to BFA committee, communication to applicants and advisors’ entry or denial into the degree program.
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Communicates when departmentally controlled spaces are occupied
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Works with all Colorado film festivals to encourage connections with CINE students when possible.
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Assists in undergraduate enrollment including access to scheduling system.
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Works to expand program resources by collecting, interpreting and reporting data to evaluate undergraduate majors, student credit hours, and funding processes and awards.
Alumni Relations
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Catalogs alumni contact information, requests updates, sends alumni newsletters, and acts as a liaison with the CINE alumni social media accounts.
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Researches and analyzes alumni success, publishing results periodically.
Internship Coordination
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Works with faculty leadership to cultivate relationships with business partners, non-profits and arts institutions to increase the number of CINE sponsored internships.
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Seeks to consistently improve the internship program, keeping in mind CU system guidelines administered by the CU Boulder registrar office.
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Enrolls students into independent study, internships, students that require overrides, following proper procedures and maintaining confidentiality of student information as prescribed by federal, and state law, in conjunction with the CU system and CU registrar office.
Job Placement
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Connects employers with CINE students (current and alumni).
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Cultivates robust industry and community relationships for CINE, tracking progress and experiences.
Student Staff Supervisor
This role is supervisory in nature and oversees main office student employees, including being accountable for schedules, training, methods of operation, timesheet approvals, policies, cost, and progress monitoring for position changes or the need to improve performance. Student front-office employees are to assist in all projects across the department including but not limited to engagement, outreach, technical support, clerical support, depositing cash receipts for the Kage, and IFS, maintaining the public phone line, public email inbox.
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Selects and onboards front-office student staff.
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Ensures student employees are staying on task and engaged.
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Works with H.R. service center to set up student employee appointments and resolve payroll issues of all student employees within CINE.
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Performs necessary disciplinary actions, if needed.
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Works with Business & Finance Manager to ensure the anticipated student employment schedule meets departmental budget goals.
Department Operational Support
This position seeks to improve efficiency and recommends process modifications and improvements based on analysis of operations. This requires continuous development of new perspectives and skills to improve processes.
This position will take on projects independently that address department operation needs, including the physical maintenance of staff/faculty offices and shared spaces, by serving as:
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OIT and Phone Liaison
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Parking liaison
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Key/Room-access liaison
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Departmental building proctor contact, submitting issues with facilities management.
Digital and Analog Projection
To provide support to department courses and programs, this position will be asked to act as projectionist for some scheduled events and/or screenings.
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Operation of analog systems, including 16mm and 35mm projection. Handling of 16mm and 35mm films and equipment to ensure good presentation while also caring for the quality of the handled prints so that they remain in good condition.
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Operations of digital projection systems, including DCP management and occasional creation.
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Includes operation and troubleshooting of Crestron systems in classrooms.
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Projection for events and courses would require some weekend and/or evening work hours.
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Tech support for faculty members related to classroom projection and implies a soft on-call situation for times when a screening is taking place and the A/V specialist is not in the office. This is often in the evenings from 7pm to 10pm.
