Position Summary
This position is responsible for accounts payable, accounts receivable, reconciliations, payroll support, job costing, and maintaining accurate financial records.
Enjoy working in a position that requires strong attention to detail and the ability to work independently in a fast-paced environment!
Key Responsibilities
· Process vendor invoices, match purchase orders, and prepare payments.
· Review and post customer payments, issue invoices, and follow up on outstanding balances.
· Maintain accurate A/P and A/R aging reports.
· Ensure proper documentation, coding, and recordkeeping.
· Complete weekly and monthly bank and credit card reconciliations.
· Enter financial transactions into QuickBooks with accuracy and consistency.
· Assist in preparing internal financial reports, statements, and schedules.
· Monitor and verify job-related expenses to ensure proper allocation.
· Assist with payroll processing, timecard verification, and corrections.
· Prepare commission calculations and ensure accuracy based on company standards.
· Maintain confidentiality of payroll and employee financial data.
· Track project-related costs, materials, labor, and subcontractors.
· Work closely with operations and project managers to ensure accurate job-level financial data.
· Help ensure estimates, budgets, and expenses align with financial expectations.
· Maintain organized and up-to-date financial files, both digital and physical.
· Support the month-end close process and assist in preparing documents for leadership review.
· Participate in process improvements, workflow efficiencies, and accuracy initiatives within the accounting function.
· Communicate professionally with internal team members and external vendors as needed.
Qualifications
· Accounts Receivable & Accounts Payable
· Bank and credit card reconciliations
· Payroll support
· Financial reporting
· QuickBooks proficiency
· Google Suite
· Job costing and commission calculations
· Strong accuracy in data entry and recordkeeping
· Able to take direction and complete tasks independently
· Strong time management and ability to work swiftly
· Organized, detail-oriented, and dependable
· Comfortable asking questions to understand processes
· Works well with all team members and maintains a positive attitude
Preferred Experience
- Associate’s or Bachelor’s degree in Accounting or related field preferred
- Proven experience in bookkeeping, accounting, or a similar role
- Proficiency in accounting software (e.g., QuickBooks Online, Excel)
- Strong attention to detail and organizational skills
- Ability to manage time effectively in a part-time schedule
- Basic understanding of accounting principles
- Strong communication and problem-solving skills
EEO
Pay: $25.00 - $40.00 per hour
Application Question(s):
- Do you have an Accounting/Finance Degree?
- We are able to accommodate part-time (20 hours/week) or full-time. Which would you prefer?
Experience:
- QuickBooks: 1 year (Required)
- Accounts receivable: 2 years (Required)
- Accounts payable: 2 years (Required)
Ability to Commute:
- Pompton Lakes, NJ 07442 (Required)
Work Location: In person
