Executive Operations Assistant
Commonwealth Commercial Appraisal Group
Remote | Part-Time | Approximately 20 Hours per Week
$30.00 per Hour | Opportunity to Grow into Full-Time
Job Summary
Commonwealth Commercial Appraisal Group is seeking a highly organized and proactive Executive Operations Assistant to support a real estate executive at a growing commercial real estate valuation and advisory firm.
This person will help manage the executive’s inbox, calendar, priorities, follow-ups, meetings, and day-to-day workflow. The goal is simple: reduce distractions, keep important items moving, and make sure nothing falls through the cracks.
This is not a traditional administrative role. The right person will become a trusted extension of the executive, helping turn emails, conversations, ideas, and meetings into clear next steps.
The position will begin at approximately 20 hours per week, with the opportunity to grow into a full-time executive operations role.
Responsibilities
- Manage and organize the executive’s inbox
- Draft professional emails and follow-up messages
- Identify what needs attention, delegation, follow-up, or archiving
- Prepare a concise daily inbox and priority summary
- Manage the executive calendar and coordinate meetings
- Protect time for deep work, business development, appraisal review, and strategic priorities
- Prepare meeting notes, background information, and action items
- Track tasks, deadlines, delegated items, and waiting-on items
- Follow up with team members and outside contacts when needed
- Maintain CRM records and save contact information from emails and meetings
- Support client, prospect, referral source, and event follow-up
- Track appraisal inquiries, proposals, and pending opportunities
- Help coordinate internal priorities across project management, appraisers, marketing, and firm leadership
- Maintain simple dashboards, task lists, SOPs, and workflows in Notion or similar systems
- Identify recurring tasks that should be delegated, automated, or standardized
- Help the executive plan weekly priorities and stay focused on the highest-value work
Qualifications
- Experience in executive support, operations, project coordination, or a similar role
- Strong organization and follow-through
- Excellent written communication skills
- Good judgment and the ability to prioritize
- Confidence working independently in a remote environment
- Discretion when handling confidential information
- Proficiency with Microsoft Office, Outlook, Teams, and related business tools
- Experience with Notion, CRM systems, project-management platforms, or AI productivity tools is a plus
- Interest in commercial real estate, valuation, professional services, or business operations is helpful
What Makes a Great Candidate
We are looking for a professional who takes action - they notice what needs attention, ask thoughtful questions, follow through, and help create structure around a busy executive.
The best fit will be someone who:
- Enjoys organizing scattered information
- Communicates clearly and professionally
- Can tell the difference between urgent and important
- Is comfortable reminding people about deadlines and commitments
- Takes ownership instead of simply checking boxes
- Looks for ways to improve systems and reduce unnecessary work
- Wants to learn how a growing commercial real estate valuation firm operates
- Is interested in growing into a broader operations role over time
Compensation and Benefits
- $30.00 per hour
- Approximately 20 hours per week
- Flexible remote schedule with consistent availability during Eastern Time business hours
- Annual performance bonus opportunity
- Eligibility for the company’s 401(k) employer match after one year of employment, subject to the terms of the plan
- Opportunity to increase hours and grow into a full-time role
- Paid time off is not initially included for this part-time position
About CCAG
Commonwealth Commercial Appraisal Group is a growing commercial real estate valuation and advisory firm serving clients throughout Pennsylvania and select Mid-Atlantic markets.
Our clients include lenders, attorneys, developers, property owners, investors, municipalities, and other professionals who rely on credible valuation advice to make important decisions.
This role offers direct exposure to commercial real estate, firm leadership, business development, operations, technology, and the systems required to grow a modern professional-services company.
Pay: From $30.00 per hour
Benefits:
Work Location: Remote
