Fiscal, Grants and Procurement Coordinator
JAX Mass Transit District
Location: Carbondale, Illinois
Job Type: Full-Time
Salary: $22.00 – $26.00 per hour (DOQ)
Benefits: IMRF Retirement, Health Insurance, Paid Vacation, Sick Leave, Paid Holidays, Professional Development Opportunities
Join Our Team!
JAX is seeking a highly organized and detail-oriented Fiscal and Procurement Coordinator to join our administrative team.
This position provides financial and administrative support to the Chief Financial Officer and plays an important role in the District's financial operations, grant administration, procurement activities, and regulatory compliance. The successful candidate will enjoy a variety of responsibilities and have the opportunity to make a meaningful impact in public transportation serving the communities of Southern Illinois.
If you enjoy accounting, organization, problem-solving, and working in a collaborative environment, we encourage you to apply.
Primary Responsibilities
- Process customer invoicing and maintain accounts receivable records.
- Assist with grant reimbursement requests for FTA, IDOT, Medicaid, and other funding sources.
- Maintain financial records, grant files, procurement files, and contract documentation.
- Assist with monthly financial reconciliations and grant tracking.
- Coordinate procurement activities, prepare bid documents, maintain vendor records, and assist with purchasing compliance.
- Track contracts, renewals, insurance certificates, and procurement documentation.
- Prepare reports and supporting documentation for audits, Finance Committee meetings, and Board meetings.
- Maintain accurate electronic and paper filing systems.
- Assist with implementation of financial policies and internal controls.
- Perform general administrative and fiscal support duties as assigned.
Qualifications
Required
- High school diploma or GED.
- Strong organizational and computer skills.
- Proficiency with Microsoft Excel, Word, and Outlook.
- Excellent attention to detail and ability to maintain accurate records.
- Ability to maintain confidentiality and manage multiple priorities.
Preferred
- Associate degree in Accounting, Finance, Business Administration, or a related field.
- Two years of experience in accounting, bookkeeping, finance, purchasing, grants administration, or administrative support.
- Experience with governmental accounting, procurement, or grant-funded programs.
- Experience using accounting software.
What We're Looking For
We're looking for someone who is:
- Organized and dependable
- Detail-oriented
- Comfortable working with numbers and financial records
- Willing to learn federal and state grant requirements
- Able to communicate professionally with vendors, government agencies, and staff
- A collaborative team player with strong customer service skills
Why Work at JCMTD?
At JCMTD, you'll become part of a team dedicated to providing safe, reliable, and accessible public transportation throughout Jackson County. We value integrity, accountability, innovation, and excellent customer service. We support professional development and provide opportunities to learn government finance, grants management, and public procurement.
To Apply
Submit a completed employment application, resume, and three professional references.
Applications will be accepted until the position is filled.
JAX is an Equal Opportunity Employer.
Pay: $22.00 - $25.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
