Provides administrative, operational, and ministry support for Chapel programs and services. Coordinates chapel activities, events, and departmental operations; manages schedules, records, communications, and related administrative functions; and supports the delivery of Christian education and youth ministry programming. Supervises and develops Iona Project Chapel Specialists and student workers through training, planning, mentoring, and spiritual formation while ensuring a safe, organized, and effective ministry environment.
Job Duties:
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Maintain administrative records, files, logs, travel documentation, and archived resident records in accordance with program requirements.
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Manage the Chaplain’s calendar, coordinate schedules and events, and ensure timely communication of priorities and activities.
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Serve as the primary point of contact for incoming calls, correspondence, and information requests, routing inquiries appropriately.
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Coordinate and document meetings, including scheduling, minute-taking, room setup, refreshments, and audiovisual support.
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Plan and coordinate chapel ceremonies, special events, and visits from external ministry groups.
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Provide administrative and operational support to Chapel staff, including correspondence, research, document preparation, and directory maintenance.
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Coordinate travel arrangements, reimbursements, budget tracking, recordkeeping, supply inventory, and purchasing activities.
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Supervise student workers and provide leadership, training, and oversight for Iona Project chapel specialists.
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Support the administration of Christian education and youth ministry programs, including devotionals, Sunday school, youth groups, retreats, service projects, and special events.
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Promote resident spiritual development and program safety by providing guidance, coordinating ministry activities, ensuring adherence to childcare protocols, and maintaining positive resident interactions.
Requirements
1. A high school diploma or GED equivalency is required.
2. An Associate degree in a business-related field or completion of college courses in a business-related field is preferred.
3. A minimum of 2 years secretarial or administrative assistant experience is required.
4. Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics, etc.) is required.
5. A minimum of 45 wpm typing speed is required.
6. Proficiency in general office equipment operation is required.
7. Must possess exceptional time management and detail-orientation skills.
8. Must be at least 21 years of age.
9. Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, prolonged sitting/standing.
10. Must possess a valid Texas driver’s license.
11. Must be available for travel as needed.
Benefits
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401(k) with company match
- Roth 401(k)
- Health insurance
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Dental insurance
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Vision insurance
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Flexible spending account
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Life insurance
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Employee assistance program
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Paid time off
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Housing provided
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Tuition reimbursement
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Wellness program
Cal Farley's is an Equal Opportunity Employer.
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