ACCOUNTING ASSISTANT – PART TIME
MISSION STATEMENT
St. Mary's Academy, sponsored by the Sisters of the Holy Names of Jesus and Mary since 1859, is a Catholic high school for young women, providing a challenging college-preparatory education in a vibrant learning environment. Guided by the values and charism of the Sisters, St. Mary's fosters a diverse community and educates the whole person by nurturing spirituality, encouraging creativity, promoting justice, and inspiring a sense of global interdependence to prepare students for service and leadership.
SUMMARY
The Accounting Assistant will provide assistant to the Finance Department. The responsibilities include accounting, administrative, and bookkeeping duties.
KEY RESPONSIBILITIES
- Assign/prepare invoices for processing, ensuring all documentation and approvals are obtained, processes correspondence
- Enter & process bi-weekly accounts payable and reimbursement payments for distribution; records EFT and wire payments into the AP System
- Prepare bank deposits and enter into MIP
- Process credit card donations and school payments
- Bills FACTS incidental billings for field trips, retreats, books, etc. and prepares journal entry for MIP
- Prepares FACTS remittance spreadsheets, and report pledge payments to Development
- Assist in monthly Tuition Receivables reporting and following up on delinquent accounts according to policies
- Record and reconcile credit card and PayPal transactions
- Filing of finance office documentation.
- Maintain vendor files and answer invoice related questions
- Assist in monthly balance sheet reconciliations
- Assist in updates to student accounts in FACTS
- Complete special projects as assigned
- Various other duties as assigned
MINIMUM QUALIFICATIONS
· Prefer 3-4 years of overall professional accounting experience
· Excellent communication and relationship building skills with an ability to prioritize, negotiate and work with a variety of internal and external stakeholders
· Must be proficient in PC skills- Accounting software, Microsoft Work, Microsoft Excel and Microsoft Outlook. Experience with MIP Accounting software is a plus
· Must be highly organized and be able to work with confidential information and be able to adapt to a fast-paced office
· Personal qualities of integrity, credibility and dedication to the mission of St. Mary's Academy
PREFERRED QUALICATIONS
· Non-profit experience preferred
· Private school experience preferred
KNOWLEDGE, SKILLS AND ABILITIES
· Bachelor’s degree in Accounting, is a plus
SALARY AND BENEFITS
Salary commensurate with qualifications and experience. This is a part-time, salaried, exempt, 12-month position. This position does not qualify for benefits.
HOW TO APPLY
Position is open until filled. Qualified applicants are invited to submit their resume, cover letter, three professional references and salary expectations to [email protected]. No phone calls please.
Applications will be reviewed immediately.
St. Mary’s is an equal opportunity employer.
Pay: $25,000.00 - $30,000.00 per year
Work Location: In person
