About Us
Denyo Manufacturing is a subsidiary of Denyo Company, Ltd.; Japan’s leading manufacturer and supplier of engine-driven generators, compressors, and welding machines.
Summary:
This role is responsible for processing accounts payable transactions, supporting timely and accurate vendor payments, and maintaining complete supporting documentation. This role collaborates with internal departments, vendors, Purchasing, Receiving, and Finance & Accounting management to resolve invoice, receipt, payment, and credit card documentation issues. This role also supports banking-related accounts payable activities subject to management review and approval.
Essential Duties & Responsibilities:
· Invoice Processing: Receive, verify, and process vendor invoices, ensuring proper three-way match among invoice, PO, and receiving documentation. Submit invoices through DocuSign or other approved workflow for payment approval.
· Data Entry: Accurately enter invoice details into the accounting system, including vendor, invoice number, PO, receipt, expense account, tax, and payment information, while maintaining proper documentation for future reference.
· Payment Management: Assist with timely payment of approved invoices using company payment systems and established payment schedules. Prepare payment documentation for review and approval.
· Vendor Account Reconciliation: Regularly reconcile vendor statements and accounts, identify discrepancies, investigate missing invoices, credits, duplicate invoices, past-due balances, and resolve issues in collaboration with vendors and internal departments.
· Month-End Close: Assist in month-end closing processes by ensuring invoices are processed, accrued, or otherwise documented before closing the financial period. Support review of open receipts and unvouchered receipts as needed.
· Banking Transactions: Support banking-related accounts payable activities, including preparation of fund transfer, outbound wire transfer, and stop payment documentation, subject to management review and approval.
· Credit Card Payables: Review monthly credit card statements, receipts, and approved usage forms. Follow up on missing receipts, unsupported charges, split shipments, sales tax issues, and unusual transactions. Prepare approval paperwork for credit card payments.
· Invoice Exception Management: Identify and escalate invoice discrepancies, including duplicate invoices, price or quantity differences, unmatched receipts, negative receipts, and invoice number changes. Do not process exceptions without appropriate review and approval.
· Compliance and Internal Controls: Ensure compliance with company policies, approval authority, accounting principles, legal requirements, and established escalation procedures in all accounts payable activities.
· Audit Support: Actively support audit processes by preparing and submitting necessary documents related to accounts payable, purchases, sales, credit card transactions, and payment approvals. Assist in resolving audit inquiries.
Technical Knowledge, Skills & Experience:
· Associate’s degree in accounting or 3 to 5 years of accounts payable or general accounting experience
· Proficiency in MS Office software suite, including Excel, Outlook, and Word
· Experience with invoice processing, three-way match, vendor statement reconciliation, and month-end support
· Knowledge of MS Dynamics GP, MAX software, or comparable accounting / manufacturing ERP systems preferred
· Basic knowledge of accounting methods, GAAP principles, internal controls, and proper documentation practices
Job Type: Full-time
Pay: From $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
