Description:
Essential Functions
An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.
-
Proficient with Google Suite applications including Gmail, Docs and Sheets
- Communicate effectively in person or by using telecommunications with our clients and fellow co-workers and generally enjoy working with a diverse clientele
- Strong interpersonal, written and verbal communication skills required
- Ability to multitask and work autonomously within established procedures and practices with limited supervision, set priorities, meet deadlines, work under pressure and adjust to change.
-
Strong decision-making, organizational and problem-solving skills
-
Read Ledgers to follow transactions
-
Filing of accounting documents
-
Review financial statements for accuracy and completeness
-
Communicate via phone and email with clients and fellow employees
-
Apply fundamental accounting theories and concepts to support the Accounts Payable process
-
Assist with the setup and maintenance of new and existing vendor payable accounts
-
Assist with the monthly Accounts Payable close and accrual process
-
Perform other duties as assigned
-
Understand cash flow process for HOAs
-
Monitor Petty Cash disbursements and provide receipts for coding
-
Collect and Monitor W-9 forms and certificate of insurance for all vendors for HOAs
-
Review all invoices to double check for accuracy and avoid duplicate payments
-
Process vendor invoices on a daily basis and ensure all client invoices are paid on a monthly basis
-
Process and distribute billing statements for clients
-
Monitor accounts receivable for clients and initiate collections when necessary
-
Identify accounting errors or discrepancies on financial statements
-
Handle or facilitate all client inquiries and requests
-
Communicate well with fellow employees and be comfortable working as part of a team
-
Demonstrate integrity and strong character
-
Demonstrate the ability to manage time in order to maximize the maintenance of on-going client relationships
-
Demonstrate excellent customer service skills and generally enjoy working with a diverse clientele
-
Demonstrate the ability to independently manage workload, priorities, deadlines, work under pressure and adjust to change.
Requirements:
Education and Training:
-
High School Diploma
- 2-5 years related experience; or equivalent combination of education and experience
Adaptability:
-
Adapts to changing work demands.
-
Stays focused on own work when faced with challenges and/or difficulties.
-
Stays open to and learns from feedback.
Physical Activities
The following physical activities are necessary to perform one or more of the essential functions of this position.
-
Moves, lifts, carries supplies weighing less than 20 pounds without assistance.
-
Creates documents, reports, etc. using a writing instrument or computer.
-
Ability to enter and locate information on a computer.
-
Visually verifies and/or reads information.
-
Sits for an extended period of time.
-
Must be physically present in the office as the needs of the business dictates.
