Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to join our team during the evening shift.
This will be a full-time position with mostly 3pm-11pm shifts but also the willingness to train and occasionally work the audit shift (which is 11pm - 7am).
This vital role involves creating a welcoming environment for visitors and clients, managing multi-line phone systems with professionalism, and providing exceptional customer support. The ideal candidate will possess strong organizational skills, be proficient in office management tasks, and demonstrate excellent communication abilities. If you thrive in a fast-paced setting and enjoy assisting others, this position offers a dynamic opportunity to contribute to our organization’s success while developing your administrative expertise.
Duties
- Greet visitors warmly and direct them appropriately, ensuring a positive first impression.
- Manage multi-line phone systems efficiently, answering inquiries and routing calls accurately.
- Handle incoming and outgoing correspondence, including emails, messages, and mail distribution.
- Maintain accurate records through data entry, filing, and document proofreading to ensure organizational clarity.
- Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar tools.
- Assist with clerical duties including typing reports, organizing files, and managing office supplies.
- Provide exceptional customer service by addressing questions promptly and professionally while maintaining proper phone etiquette.
Experience
- Prior experience working at a front desk or in an office environment is highly preferred.
- Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Strong organizational skills with the ability to multitask effectively in a busy setting.
- Experience with office management software such as QuickBooks or similar bookkeeping tools is advantageous.
- Bilingual abilities are a plus to support diverse client needs.
- Previous clerical or administrative experience that includes data entry, filing, proofreading, and calendar management will be beneficial.
- Excellent communication skills with a focus on phone etiquette and customer support excellence. Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers an engaging environment where your administrative skills will make a meaningful impact every day.
Pay: $11.00 - $13.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
