Clinic Coordinator (Part-Time, 25 Hours/Week)
Modern Thrive Counseling | Sun Prairie & East Madison, WI
Help Create a Place Where People Thrive
At Modern Thrive Counseling, we believe that exceptional client care begins behind the scenes. We're looking for an organized, compassionate, and proactive Clinic Coordinator to help keep our practice running smoothly while supporting both our clients and our team of therapists.
If you enjoy organization, solving problems, building relationships, and creating systems that help others succeed, we'd love to meet you.
What You'll Do
As our Clinic Coordinator, you'll play an essential role in supporting daily operations by:
- Welcoming and onboarding new clients
- Assisting therapists with scheduling and caseload management
- Learning and managing insurance billing processes
- Maintaining the organization and appearance of our office spaces
- Supporting therapists as they celebrate professional and personal milestones
- Recording and distributing team meeting minutes
- Assisting with administrative projects and office operations
- Helping ensure an exceptional client experience from first contact through ongoing care
Qualifications
We're looking for someone who is:
- Highly organized with excellent attention to detail
- A collaborative team player who enjoys supporting others
- An effective communicator with strong interpersonal skills
- Comfortable learning new systems and technology
- Willing to learn insurance billing practices and counseling office policies
- Trained in HIPAA regulations—or eager to complete HIPAA training
- Able to prioritize multiple tasks while maintaining professionalism and confidentiality
What We Offer
At Modern Thrive Counseling, we value our team just as much as we value our clients. We strive to create a workplace that is supportive, collaborative, and growth-oriented.
You'll enjoy:
- A welcoming and positive team culture
- Opportunities for professional growth and development
- Meaningful work that directly impacts clients and clinicians
- 401k
- Flexible schedule
- A collaborative environment where your ideas and contributions are valued
Position Details
- Schedule: Part-time, approximately 25 hours per week
- Location: East Madison, Wisconsin
- Compensation: Based on experience
We will teach you the EHR, billing practices, and management systems. If you're passionate about supporting others and helping a mission-driven practice thrive, we'd love to hear from you!
Pay: $26.00 - $30.00 per hour
Benefits:
Work Location: Hybrid remote in Madison, WI 53718
