Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our growing Civil Construction Company! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support within a vibrant professional setting.
Responsibilities
- Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
- Greet visitors at the front desk, providing a warm welcome and directing them appropriately
- Handle data entry tasks accurately using productivity software such as Excel, One drive and Contractor foreman
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Assist with calendar management and scheduling appointments for staff members or executives
- Support bookkeeping activities using Sage or similar accounting tools to track expenses and invoices
- Perform clerical duties including proofreading documents, managing correspondence, and preparing reports
- Coordinate office supplies inventory, order necessary items, and ensure the office remains well-stocked
- Provide personal assistant support as needed, including task prioritization and time management
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with Sage or similar bookkeeping software is preferred
- Excellent typing speed and data entry accuracy
- Strong communication skills with the ability to handle multi-line phone systems effectively
- Demonstrated ability to multitask efficiently while maintaining attention to detail
- Knowledge of construction procedures, filing systems, and office etiquette including phone etiquette
Join us in creating a productive workspace where your organizational talents shine! This role is perfect for someone eager to contribute to a friendly team environment while sharpening their administrative expertise. We value proactive individuals who thrive in fast-paced settings and are committed to delivering exceptional support every day.
Pay: $18.00 - $23.00 per hour
Benefits:
Work Location: In person
