Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be part of the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Maintain organized filing systems, both physical and digital, ensuring easy access to documents and records
- Handle data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Google Workspace
- Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide excellent customer support by addressing inquiries promptly via phone or email, ensuring client communication is clear and courteous
- Perform clerical tasks such as proofreading documents, preparing Word processing files
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and document management
- Excellent verbal and written communication skills; bilingual abilities are a plus
- Familiarity with multi-line phone systems and phone etiquette standards
- Technical proficiency in computer literacy including spreadsheets, productivity software, and general office equipment
- Previous experience in administrative roles
- Strong time management skills with the ability to prioritize tasks efficiently
Join us to be part of a vibrant team dedicated to excellence! This role offers the chance to develop your administrative expertise while supporting a positive work environment. We value proactive individuals who bring energy, professionalism, and a can-do attitude every day.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
